Event & Hospitality Coordinator (Part-time)

Western Theological Seminary

Job Description

Job Title Event & Hospitality Coordinator 

Department President’s Office 

Reports to Executive Assistant to the President

Work Schedule Part-time, up to 20 hours/week (week nights, and weekends as needed)

Date June 2026

Summary of Responsibilities

Assist in achieving the mission of Western Theological Seminary to “form women and men for faithful Christian ministry and participation in the Triune God’s ongoing redemptive work in the world” by coordinating seminary events and providing hospitality support to seminary departments.

Essential duties and responsibilities (Other duties may be assigned)

• Plan, organize, and execute institutional events, including but not limited to: 
• Collaborate with the Superintendent of Building and Grounds on room setup
• Collaborate with the Marketing & Communications Department to develop marketing materials and promotional plans 
• Develop and implement a plan for internal marketing/communications 
• Coordinate travel arrangements, accommodations, contract, and honorarium for event guests/speakers
• Vendor management and relations 
• Coordinate catering/beverage needs
• Coordinate decor/equipment needs
• Coordinate AV/technology needs 
• Develop and manage event budget
• Oversee event setup/tear down, manage event flow, and address issues that may arise during the event 
• Evaluate the event performance and identify areas of strength and areas for improvement 
• Provide general hospitality support, including but not limited to: 
• Facilitate master calendar use of the building by WTS employees, students, and outside parties
• Sort, distribute, and process mail and courier pick-ups/deliveries 
• Maintain and order office supplies
• Clean and organize the front office/reception area and copy room 
• Maintain and order coffee supplies and prepare the coffee setup each morning, and as needed/requested
• Clean and organize the coffee room/supply storage area and kitchen

Knowledge and abilities

• Strong organizational skills: Managing multiple tasks and details effectively. 
• Excellent communication skills: Communicating effectively with colleagues, vendors, and attendees. 
• Time management skills: Meeting deadlines and keeping the event on schedule. 
• Budgeting and financial management skills: Managing event expenses and staying within budget. 
• Problem-solving skills: Addressing unexpected issues and finding solutions. 
• Creativity and innovation: Developing unique event concepts and experiences. 
• Leadership and teamwork skills: Working collaboratively with other team members.

Qualifications

• Demonstrable mature Christian faith and commitment to ministry and service
• Bachelor's degree or equivalent experience required
• Proficient in Google Mail and word processing, spreadsheet, and presentation software
• Bilingual (Spanish-English) preferred  

To apply, visit our website, www.westernsem.edu/employment. Please email a cover letter, resume, and completed WTS Application for Employment to employment@westernsem.edu.