What are the responsibilities and job description for the Administrative Asst. - General Studies position at Western Technical College?
Salary: $21.95 - $28.12 Hourly
Location : 400 Seventh Street North La Crosse, WI
Job Type: Full-Time
Job Number: 2026-01405
Division: Academic Affairs
Department: General Studies & Services
Opening Date: 05/08/2026
Closing Date: 5/25/2026 11:59 PM Central
Position Summary
Western Technical College is a preferred employer in the 7 Rivers Region and is committed to providing a safe and respectful workplace for all co-workers. As an open-access institution, we proudly serve learners from all walks of life, recognizing that diverse backgrounds and lived experiences enrich our community and strengthen our mission. We are committed to creating a sense of belonging where everyone feels empowered to be themselves and supported in their personal and professional growth. This means actively identifying and removing barriers to opportunity and providing pathways to social and economic advancement. Western is deeply connected to the communities we serve, and we believe in the power of education to drive positive change. We seek individuals who are passionate about teaching and learning, dedicated to student success, and eager to collaborate in building a more vibrant, equitable community. If you share these values and are ready to make a meaningful impact, we invite you to explore this opportunity at Western.
Summary of Position: The Administrative Assistant General Studies supports faculty, staff, and students by coordinating classroom logistics, scheduling, student services, and compliance tasks. Responsibilities include preparing materials, maintaining records, supporting hiring and payroll, and managing communications and data reporting. The role ensures smooth operations across meetings, travel, and special projects while upholding confidentiality and regulatory standards.
This is a hybrid eligible position that would allow for 1-2 days a week working from home after the training period.
Essential Functions
1. Maintain and uphold the College values of Learning, Excellence, Accountability, Diversity, Student Success, Teamwork, Integrity, and Respect. Regular attendance is required.
2. Perform office functions which may include but are not limited to: respond to internal/external customers and staff; compile data, create, modify, proofread and edit documents, records, and reports using College standard software; maintain hard copy and/or electronic filing system; monitor inventory and budget information; schedule, coordinate, and prepare materials for meetings and/or appointments.
3. Complete all required College training and responsible for maintaining the skills necessary to complete the essential functions of the position as defined by the department.
4. Student Success is the cornerstone of Western's culture and the college may assign employees as needed to other areas or additional duties to foster this success.
5. Administrative Support - Supporting Action/Task May Include:
Qualifications
Minimum Qualifications:
Preferred Qualifications:
Special Instructions/About Western
This position reports to: Dean - General Studies
Starting annual/hourly salary range based on education and experience: $21.95 - $28.12
This position would include competitive salary, along with a wide variety of benefits available to full-time Western Technical College Employees. These benefits include: health, HRA, dental, life, retirement - Wisconsin Retirement System (WRS), voluntary vision, supplemental Allstate insurance (accident, critical illness and cancer), pet insurance, short-term and long-term disability insurance plans, flexible spending account for health & dependent care, employee assistance program (EAP), Employee Wellness Incentive, Education Reimbursement, and tax-sheltered retirement annuity programs - 457 & 403(b). We offer a range of paid leave including Bereavement, Casual Illness, Personal, Vacation, Holidays, Summer Fridays, Shut Down, Parental paid leave, Military paid leave, Volunteer leave, and Leave donation.
Applicant review will begin: Tuesday, May 26, 2026
Start Date of: July 2026
This role requires authorization to work in the United States. Currently, we are not able to sponsor or take over sponsorship of employment visas.
Copies of Transcripts from regionally accredited colleges or universities are acceptable during the application process (originals will be required upon hire)
Western is accredited by the Higher Learning Commission. Our mission is to provide relevant, high quality education in a collaborative and sustainable environment that changes the lives of students and grows our communities. Western is committed to providing a safe and respectful workplace for all employees.
Annual Security Report (Clery Act)
For the Western Annual Security Report, which includes statistics about reported crimes and information about campus security policies, see: or contact Justin Weisbecker, Director Campus Community Safety at 608-789-6165.
An Equal Opportunity/Access/Employer And Educator
Western Technical College is an EEO/AA/Title VI/Title IX/Section 504/ADA/ADEA institution in the provision of its education and employment programs and services. All qualified applicants will receive equal consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, marital status, sexual orientation, gender identity, age, physical or mental disability, or covered veteran status. Reasonable accommodation will be provided in the job application process to enable a qualified applicant to have an equal opportunity to be considered for a job as is provided to all Western employees. If you want to request an accommodation, please contact the EEO/AA Compliance Officer at (608)785-9274.
Non-Discrimination Notice
Western Technical College, in compliance with state and federal law, does not discriminate on the basis of age, race, color, national origin, disability, marital status, sex, including sexual orientation and gender identity, veteran status, genetic testing or other legislated categories in employment, admissions, programs, or activities. Western prohibits retaliation against any individuals who bring forth any compliant, orally or in writing, to the College or government, or against any individuals who assist or participate in the investigation of any complaint or otherwise oppose discrimination. Western provides assurance that lack of English reading/speaking skills will not be a barrier to admittance and participation in the College. General inquiries regarding the College's non-discrimination policies may be directed to:
John Heath
Director of Human Resources
Western Technical College
111 7th Street North
La Crosse, WI 54601
608-785-9464
WI Relay: 711
This position would include competitive salary, along with a wide variety of benefits available to full-time Western Technical College Employees. These benefits include: health, HRA, dental, life, retirement - Wisconsin Retirement System (WRS), voluntary vision, supplemental Allstate insurance (accident, critical illness and cancer), pet insurance, short-term and long-term disability insurance plans, flexible spending account for health & dependent care, employee assistance program (EAP), Employee Wellness Incentive, Education Reimbursement, and tax-sheltered retirement annuity programs - 457 & 403(b).We offer a range of paid leave including Bereavement, Casual Illness, Personal, Vacation, Holidays, Summer Fridays, Shut Down, Parental paid leave, Military paid leave, Volunteer leave, and Leave donation.
01
Western is committed to providing students and others First Choice Service. Please describe what this means to you, and how you would uphold this value as the Administrative Assistant in the General Studies division.
02
Describe a time you used Excel to solve a problem or improve a process. What was the situation, what tools or formulas did you use, and what was the outcome?
Required Question
Location : 400 Seventh Street North La Crosse, WI
Job Type: Full-Time
Job Number: 2026-01405
Division: Academic Affairs
Department: General Studies & Services
Opening Date: 05/08/2026
Closing Date: 5/25/2026 11:59 PM Central
Position Summary
Western Technical College is a preferred employer in the 7 Rivers Region and is committed to providing a safe and respectful workplace for all co-workers. As an open-access institution, we proudly serve learners from all walks of life, recognizing that diverse backgrounds and lived experiences enrich our community and strengthen our mission. We are committed to creating a sense of belonging where everyone feels empowered to be themselves and supported in their personal and professional growth. This means actively identifying and removing barriers to opportunity and providing pathways to social and economic advancement. Western is deeply connected to the communities we serve, and we believe in the power of education to drive positive change. We seek individuals who are passionate about teaching and learning, dedicated to student success, and eager to collaborate in building a more vibrant, equitable community. If you share these values and are ready to make a meaningful impact, we invite you to explore this opportunity at Western.
Summary of Position: The Administrative Assistant General Studies supports faculty, staff, and students by coordinating classroom logistics, scheduling, student services, and compliance tasks. Responsibilities include preparing materials, maintaining records, supporting hiring and payroll, and managing communications and data reporting. The role ensures smooth operations across meetings, travel, and special projects while upholding confidentiality and regulatory standards.
This is a hybrid eligible position that would allow for 1-2 days a week working from home after the training period.
Essential Functions
1. Maintain and uphold the College values of Learning, Excellence, Accountability, Diversity, Student Success, Teamwork, Integrity, and Respect. Regular attendance is required.
2. Perform office functions which may include but are not limited to: respond to internal/external customers and staff; compile data, create, modify, proofread and edit documents, records, and reports using College standard software; maintain hard copy and/or electronic filing system; monitor inventory and budget information; schedule, coordinate, and prepare materials for meetings and/or appointments.
3. Complete all required College training and responsible for maintaining the skills necessary to complete the essential functions of the position as defined by the department.
4. Student Success is the cornerstone of Western's culture and the college may assign employees as needed to other areas or additional duties to foster this success.
5. Administrative Support - Supporting Action/Task May Include:
- Prepare and manage classroom materials, schedule rooms, and provide day-to-day computer support.
- Provide information and support to students, staff, and stakeholders and coordinate division projects, meetings, and complex calendars.
- Coordinate and disseminate student and faculty evaluations for accrediting agencies.
- Update and maintain student records and assist with various student-related inquiries and processes.
- Arrange and process travel, registration requests, and manage key requests.
- Oversee WIDS submissions, distribute key requests, and collaborate on hiring teams and committees, and oversee work-study employees.
- Monitor and purchase supplies for the division.
- Ensure course syllabi submission and assign Faculty Coaches to incoming students.
- Assist with special projects and oversee work study schedules and responsibilities.
- Create and analyze complex data reports and daily enrollment information for data-informed decisions regarding student success.
- Assist deans with data requests related to the General Studies division
- Process budget reports and assist with timecards and payroll
- Assist in annual budget evaluation to monitor division funding and expenses
- Collect and distribute new hire paperwork to HR and Certification and support processing of Adjunct timecards and general support
Qualifications
Minimum Qualifications:
- Associate degree in related field OR
- Education combined with appropriate occupational experience in related field totaling 2 yrs. OR
- Occupational experience in related field totaling 2 yrs.
Preferred Qualifications:
- Experience in Excel
Special Instructions/About Western
This position reports to: Dean - General Studies
Starting annual/hourly salary range based on education and experience: $21.95 - $28.12
This position would include competitive salary, along with a wide variety of benefits available to full-time Western Technical College Employees. These benefits include: health, HRA, dental, life, retirement - Wisconsin Retirement System (WRS), voluntary vision, supplemental Allstate insurance (accident, critical illness and cancer), pet insurance, short-term and long-term disability insurance plans, flexible spending account for health & dependent care, employee assistance program (EAP), Employee Wellness Incentive, Education Reimbursement, and tax-sheltered retirement annuity programs - 457 & 403(b). We offer a range of paid leave including Bereavement, Casual Illness, Personal, Vacation, Holidays, Summer Fridays, Shut Down, Parental paid leave, Military paid leave, Volunteer leave, and Leave donation.
Applicant review will begin: Tuesday, May 26, 2026
Start Date of: July 2026
This role requires authorization to work in the United States. Currently, we are not able to sponsor or take over sponsorship of employment visas.
Copies of Transcripts from regionally accredited colleges or universities are acceptable during the application process (originals will be required upon hire)
Western is accredited by the Higher Learning Commission. Our mission is to provide relevant, high quality education in a collaborative and sustainable environment that changes the lives of students and grows our communities. Western is committed to providing a safe and respectful workplace for all employees.
Annual Security Report (Clery Act)
For the Western Annual Security Report, which includes statistics about reported crimes and information about campus security policies, see: or contact Justin Weisbecker, Director Campus Community Safety at 608-789-6165.
An Equal Opportunity/Access/Employer And Educator
Western Technical College is an EEO/AA/Title VI/Title IX/Section 504/ADA/ADEA institution in the provision of its education and employment programs and services. All qualified applicants will receive equal consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, marital status, sexual orientation, gender identity, age, physical or mental disability, or covered veteran status. Reasonable accommodation will be provided in the job application process to enable a qualified applicant to have an equal opportunity to be considered for a job as is provided to all Western employees. If you want to request an accommodation, please contact the EEO/AA Compliance Officer at (608)785-9274.
Non-Discrimination Notice
Western Technical College, in compliance with state and federal law, does not discriminate on the basis of age, race, color, national origin, disability, marital status, sex, including sexual orientation and gender identity, veteran status, genetic testing or other legislated categories in employment, admissions, programs, or activities. Western prohibits retaliation against any individuals who bring forth any compliant, orally or in writing, to the College or government, or against any individuals who assist or participate in the investigation of any complaint or otherwise oppose discrimination. Western provides assurance that lack of English reading/speaking skills will not be a barrier to admittance and participation in the College. General inquiries regarding the College's non-discrimination policies may be directed to:
John Heath
Director of Human Resources
Western Technical College
111 7th Street North
La Crosse, WI 54601
608-785-9464
WI Relay: 711
This position would include competitive salary, along with a wide variety of benefits available to full-time Western Technical College Employees. These benefits include: health, HRA, dental, life, retirement - Wisconsin Retirement System (WRS), voluntary vision, supplemental Allstate insurance (accident, critical illness and cancer), pet insurance, short-term and long-term disability insurance plans, flexible spending account for health & dependent care, employee assistance program (EAP), Employee Wellness Incentive, Education Reimbursement, and tax-sheltered retirement annuity programs - 457 & 403(b).We offer a range of paid leave including Bereavement, Casual Illness, Personal, Vacation, Holidays, Summer Fridays, Shut Down, Parental paid leave, Military paid leave, Volunteer leave, and Leave donation.
01
Western is committed to providing students and others First Choice Service. Please describe what this means to you, and how you would uphold this value as the Administrative Assistant in the General Studies division.
02
Describe a time you used Excel to solve a problem or improve a process. What was the situation, what tools or formulas did you use, and what was the outcome?
Required Question
Salary : $22 - $28