What are the responsibilities and job description for the Bids and Contracts Administrator position at Western Tactical Supply and Gear?
Bids and Contracts Administrator
El Dorado Hills, CA
We are a leading organization specializing in procurement and contract services for federal, state, and local entities in El Dorado Hills and the surrounding areas. Our team is committed to providing efficient and effective procurement solutions to meet our client's diverse needs. We are currently seeking a dynamic and experienced Bids and Contract Administrator to join our team and contribute to our continued success.
Position Summary:
The Bids and Contract Administrator is responsible for the coordination, preparation, and submission of competitive bids as well as for the administration of Western Fire Suppy's government contracts.
Do These Responsibilities Interest YOU?
- Work with sales and customer service personnel to assemble bids to respond to RFPs (Request for Proposals) put out by customers such as federal, state, & city governments providing fire and tactical gear and uniforms.
- Coordinate the collection of information and data necessary for the bids, review contractual documentation for possible issues and drafts, and submit final bid packages.
- Use software tools and automation to improve the quality and efficiency of bid review and submittal.
- Work directly with the field and customers on bid requirements. Contact sales staff and sales management, Finance, Legal, and all other pertinent departments as needed with questions.
- Troubleshoot questions and problems with systems and processes. Ensure appropriate resolution for such issues.
- Prioritize and delegate daily work assignments, ensuring all deadlines are met.
- Resolve customer issues with RFP submissions and contract administration deficiencies.
- Maintain accurate bid records. Save and file all reports for future reference.
- Complete reports as needed on won/loss record and for any issues – analyzes lost bids, document reasons, analyze and propose any needed changes that would increase the opportunities for bid success.
- Seek out institutional and government contracting opportunities via web searches and other sources and, in conjunction with sales, decide which such opportunities should be pursued.
- Chief point of contract with government contracting personnel.
- Keep management informed by providing accurate and timely information that ensures customers are served efficiently in meeting their expectations in routinely scheduled management review meetings. Recommend changes as needed.
- Responsible for special projects and performs other duties as required - may prepare large bids as required, review formal bids ensuring compliance with specifications
- Perform other duties as assigned to support the efficient operation of the department and company.
Do YOU Meet These Requirements?
- Associate’s degree or equivalent experience.
- Two years of project management, contract, or bids experience. Knowledge of contract processes and government contracts is essential.
- Detail-oriented, excellent verbal and written communication skills, proficient in Excel and Word, project management experience, multi-tasking, self-directed, understands the importance of meeting deadlines; ability to work with multiple levels in the organization.
If you enjoy working for a progressive company that is committed to diversity in our workforce, values all customers and associates, and also provides the opportunity for growth and development- we encourage you to learn more about the Western Fire Supply team. We are looking for a driven professional who wants to play a key role in our future success while making a positive impact within our industry. Thank you for your interest in Western Fire Supply. We look forward to hearing from you!
Job Type: Full-time
Pay: $20.00 - $22.00 per hour
Work Location: Hybrid remote in El Dorado Hills, CA 95762
Salary : $20 - $22