IT Systems & Operations Administrator

Western Solidarity Ukraine Alliance (WSUA) is a Pacific Northwest–based nonprofit dedicated to both humanitarian relief and legal advocacy for accountability and reparations. We were founded on the belief that solidarity must address immediate human needs while also confronting the long-term legal consequences of war.

Our legal work focuses on claims readiness, documentation support, and public‑source legal research that strengthens pathways to justice for civilians, displaced families, and community organizations. We help partners understand evolving legal frameworks, preserve evidence, and prepare for future reparations and restitution processes. Our approach emphasizes transparency, public law, and accessible tools that empower Ukrainians not outside intermediaries to assert their rights.

Alongside this legal mission, WSUA provides practical humanitarian aid to communities under strain medical supplies, protective equipment, winterization support, generators, and other essential items that directly improve safety and survival. Every shipment is tracked and documented to maintain trust and accountability.

WSUA is rooted in Western values of responsibility, fairness, and standing with those facing injustice. We operate with humility, legal rigor, and a commitment to partnership. For us, humanitarian aid and legal advocacy are not separate missions—they are two halves of the same promise to help Ukrainians endure the present and reclaim their future.

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Role Overview

As the IT Cloud Systems & Security Administrator, you are the gatekeeper of WSUA's digital infrastructure and data security. Instead of writing custom software, you will maintain, secure, and optimize our existing tech stack—specifically managing our self-hosted Virtual Private Server (VPS) mail engine and structured cloud data repositories.

This is a premier operational role reporting directly to the Executive Director, ideal for a computer science student, industry professional, or cybersecurity enthusiast looking for significant real-world environment ownership.

📋 Key Responsibilities

• Self-Hosted Server Architecture (VPS Management)
• Monitor and manage server performance metrics (including RAM, vCPU, and stateful storage) on our self-hosted mail environment.
• Provision and maintain official organizational email accounts (e.g., user@westernsolidarityua.org) for leadership and outbound coordinators.
• Monitor inbound and outbound server configurations, ensuring memory-intensive backend filtering processes (like Rspamd and ClamAV) operate flawlessly.
• Email Security Engineering & Deliverability Optimization
• Configure and actively monitor advanced domain trust protocols, including SPF, DKIM, DMARC, and Reverse DNS (PTR), to protect WSUA's domain reputation.
• Own outbound relay tracking to ensure 100% email inbox deliverability across active domains, protecting our growth team’s B2B and donor outreach from global spam filters.
• Information Architecture & Access Control
• Structure, audit, and maintain permission boundaries within the organization’s Shared Document Folder to serve as a seamless, searchable archive.
• Collaborate with leadership to map workflows that capture field logs, logistics updates, and legal research out of ephemeral spaces (like Signal) and preserve them in the main repository.
• Technical Stack Advisory & Open-Source Integration
• Act as the internal technical consultant to leadership, evaluating open-source, lean software integrations.
• Review tools that enhance team collaboration without introducing financial bloat or compromising WSUA's data sovereignty.
  
  

🛠 Qualifications & Skills

• Technical Interest Background or strong interest in Linux server administration, network security, IT systems administration, or cloud database management.
• Core Concepts Clear understanding of email server mechanics, DNS records, and user access controls.
• Mindset Meticulous, security-conscious, and self-motivated. You enjoy setting up clean, automated, and frictionless sandboxes.
• Passion A shared alignment with our mission of international solidarity, transparency, and humanitarian resilience.
  
  

🌟 The WSUA Professional Promise

In exchange for your specialized technical expertise, WSUA provides

• Direct Executive Mentorship Regular syncs with executive leadership to review your systems architecture and align tasks with your technical career track.
• Verifiable Portfolio Impact Complete ownership over server metrics, security implementations, and cloud systems you optimize from day one.
• Professional Validation Detailed letters of recommendation, professional references, and LinkedIn endorsements upon the successful completion of your tenure.
• Academic Credit Full cooperation with university engineering or IT departments if you are pursuing this for internship or course credit.
  
  

Logistics & Time Commitment

• Hours Part-time, 3-5 hours per week
• Location 100% Remote / Virtual with flexible, asynchronous workflows.
• Duration Minimum 6-month commitment.