What are the responsibilities and job description for the Office Assistant position at Western Mobile Concrete, Inc?
Hello! Western Mobile Concrete Inc. is a growing, locally and minority-owned business providing mobile-mix concrete supply and full-service concrete contracting. We are looking for a reliable, long-term team member to support our office operations, knowledgeable about office bookkeeping, accounting, administrative tasks, and who knows how to communicate with people, provide customer service, and eager to join our office team.
- Pay starts at : $19/hr
- Opportunity to make a commission on jobs
- We do offer raises, depends all on worth ethic and efficiency.
- After 1 year of working with us, we offer paid vacation time (PTO).
- 9am to 4pm work days
- Looking for part time, must be available 3-4 days a week Monday thru Friday. More info at interview.
- Bilingual in Spanish required. We have a lot of Spanish speaking customers.
Requirements:
- At least 2 years work experience in an office setting
- At least 21 years old
- Must have your own vehicle
- Must have knowledge and experience with Word, Excel, GMAIL, and Quickbooks
Responsibilities:
- Create and send invoices to customers (Accounts Receivable)
- Closely monitor Account Receivables
- Call and email customers for payment
- Send preliens/liens when required
- Organize invoices, receipts, documents, files as required
- Respond to emails and answer phone calls as needed
- Possibly covering for Dispatch occasionally after training. Involves answering the phone, taking orders, managing delivery schedule, communicating with drivers and customers
- Purchase office supplies as needed and make sure office is fully stocked (will require driving)
- Clean entire office weekly as required (this includes bathroom, kitchenette, desks, carpet, sweep & mop, etc)
- Make sure field employees have supplies needed to work out in the field (will sometimes require driving out on location)
- Set up appointments for estimates with customers by phone and email
- Manage estimate schedule according to estimator's availability
- Prepare job proposals and contracts for customers
- Schedule customers for work according to availability
- Collect contract signatures and payments (requires driving out on location)
- Greet customers and employees at the front
- Go on errands as needed (will require driving)
Skills:
- Must have good communication and interpersonal abilities
- Familiarity with office procedures and basic accounting principles
- Strong time-management skills and multitasking ability
- Tech savy and computer knowledgable
- Fast learner and adaptable
- Excellent organizational skills and attention to details
- Ability to prioritize tasks and to delegate them when appropriate
- Ability to function well in a high-paced and at times stressful environment
- Works well with others as a team
- Has good attitude and is respectful to other employees and customers
- Keeps calm and collected while dealing with difficult customers
Job Type: Part-time
Pay: From $19.00 per hour
Language:
- Spanish (Required)
Ability to Commute:
- North Las Vegas, NV 89030 (Required)
Work Location: In person
Salary : $19