What are the responsibilities and job description for the Assistant Director Annual Giving position at Western Michigan University?
Position Details
Posting Summary
College
VP University Advancement-DIV
Executive Area
VP University Advancement
Department
University Advancement
Posting Detail Information
Posting Number
S1757P
Job Type
Full Time, Regular
Pay Type
Exempt/Salaried
Pay Grade
F
Campus Location
WMU-Kalamazoo - East Campus
Salary Range
Pay is commensurate with qualifications and experience, combined with an excellent benefits package.
General Summary
Coordinates projects, manages campaign workflows, and maintains the data, systems, and processes that ensure annual giving strategies are executed accurately, efficiently, and on schedule.
Major Duties
- Supports annual giving campaigns and special initiatives by coordinating project timelines, workflows, and deliverables. Works with internal partners and vendors to ensure projects are completed accurately and on schedule and assists in translating strategy into actionable work plans.
- Supports the implementation of annual giving strategies and fundraising goals. Coordinates multi-channel campaigns, monitors performance, prepares reports on key metrics, and identifies trends and opportunities to inform strategy. Maintains project plans and campaign calendars to ensure priorities remain on track.
- Develops and maintains training materials, procedures, and resources to support annual giving and donor engagement activities. Documents processes, identifies opportunities for operational improvements, and provides training and guidance on systems, donor communications, and campaign procedures.
- Manages the data, systems, and project components supporting annual giving campaigns and donor communications. Builds and segments campaign audiences within the Customer Relationship Management system and coordinates data requests and troubleshooting with internal partners and vendors to ensure data integrity. Maintains project documentation, campaign calendars, tracking tools, and reporting resources. Remains current on system capabilities, software changes, and best practices to improve annual giving operations and efficiency.
- Provides operational support for annual giving, donor communications, stewardship, and campaign activities. Coordinates schedules, materials, assignments, and workflows to ensure work is completed accurately and on time. Assists department leadership with vendor contracts and purchasing related to annual giving activities.
Minimum Qualifications
- Bachelor’s degree in related field from an accredited institution.
- Two years’ relevant experience.
- Supervisory or lead experience.
- Strong interpersonal, written, and verbal communication skills.
- Strong organizational, analytical and computer skills.
- Proficient with office software, including word processing and spreadsheets.
- Ability to work irregular shifts and extended hours, including weekends and holidays.
Desired Qualifications
Special Instructions to Applicants
- External applicants should use the WMU – Application.
- Internal applicants should use the WMU – Internal Application.
Additional Position Information
- Staff Compensation System pay grades and rates are available at: https://wmich.edu/hr/staffcompensation.
- Western Michigan University offers generous benefits to its employees including health, dental, vision, life and disability insurance, retirement, and tuition discount for the employee and tuition remission for eligible dependents. To access information about the specific benefits available for this position, s://www.wmich.edu/hr/enrollment-staff.
Physical requirements and working conditions
- Office or other indoor work with minimal physical demands such as occasionally lifting or moving materials less than 25 pounds.
- Work is generally performed in a well-lit, temperature-controlled indoor environment with occasional exposure to the outdoors or any number of elements.
Benefits:
Health Insurance, Sick Leave, Vacation & Paid Time OffSalary : $45,641 - $63,872