Operations Coordinator

Western Justice Center (WJC) is a leader in the field of conflict resolution education with in-depth school-based and community-based partnerships throughout the Greater LA Area. WJC drives transformational change in education by empowering youth, educators and administrators to be equal partners in creating safe, inclusive learning environments. Our holistic approach supports systemic and sustainable change by partnering with school and community partners to implement restorative approaches to violence reduction and conflict resolution as evidence-based, trauma-informed alternatives to punitive discipline. We walk humbly as part of the larger movement to heal the impact of the school-to-prison pipeline on structurally disadvantaged communities and at-promise youth.

About the Position

Reporting to the Director of Operations, the part-time Operations Coordinator (OC) will play a critical role in the internal operations and office management of the organization. More specifically, the OC will serve in an operational role for the WJC office responsible for answering the phones, ordering office supplies, and all general office oversight. Additionally, they will be working with the accounting team on associated financial tasks, and providing general support to the Director of Operations.

Responsibilities

• Oversee the front desk, including answering phone calls and messages, receiving deliveries, greeting and direct vendors/potential rental clients and accompanying vendors to job locations when services are needed.

• Handle general office billing in conjunction with the accounting team; including coding, monthly credit card reconciliation, collection of staff receipts, and check payment deposits.

• Provide HR support for onboarding/offboarding of staff, benefits renewal, and job postings.

• Collect, sort and distribute received mail and deliveries.

• Ensure office equipment maintenance; stocking and ordering office & kitchen supplies.

• Coordinate office lunch & learns and staff appreciation celebrations.

Experience and Qualifications

• Bachelor’s degree or four (4) years of general operations and office management experience.

• Substantial experience with property management, able to liaise with multiple tenants, vendors, contractors, and team members.

• Demonstrated skills in project management, with the ability to prioritize and multitask.

• Knowledge of and/or experience with various financial matters, such as bill processing, invoicing, coding, and budgeting.

• Superior written and oral communication skills, with exceptional attention to detail and the ability to work with multiple vendors and contractors.

• Proficient in Microsoft Excel.

• Experience with Bill.com preferred.

Personal Qualities

• Friendly and patient, able to work with a multitude of contractors, vendors, tenants, and personalities.

• Affinity for the preservation and restoration of historic buildings.

• Emotionally mature with a warm sense of humor and the flexibility and sensitivity to work with diverse personalities and situations.

• Connects personally to WJC’s mission.

Compensation and Benefits

· Status: Part-Time, Non-Exempt

· Pay Rate: Starting at $25.00 per hour

· Expected Work Schedule: Approximately 20 hours per week, with a standard schedule of 4 hours per day, Monday through Friday 9:00am-1:00pm

Equal Opportunity Employer

WJC is an Equal Opportunity Employer and actively creates a diverse, inclusive and equitable workplace. WJC does not discriminate against any person because of race, color, or ethnicity; sex, gender, sexual orientation or gender identity; national origin, disability, age, religion, or creed. WJC highly values the opportunity to be in community with BIPOC, LGBTQIA and other people whose lived experience enriches and informs our work. WJC supports “Ban the Box” efforts to open opportunities for people impacted by the carceral system.

Job Types: Part-time, Temporary

Pay: From $25.00 per hour

Expected hours: 20 – 25 per week

People with a criminal record are encouraged to apply

Work Location: In person

Salary : $25