Payroll Specialist

We are seeking a Payroll Coordinator or Payroll Specialist to support the accurate and timely processing of multi-state weekly payroll for a diverse workforce, including union and office employees. Working under the guidance of the incumbent Payroll Specialist and Payroll Manager, this role assists with day-to-day payroll operations such as timesheet review, data entry, garnishment processing, and new hire set-up. This position is well suited for a detail-oriented, self-directed payroll professional who wants to build hands-on experience in a fast-paced, multi-state, union payroll environment.

The following represents the core functions of this role. Other duties may be assigned as business needs evolve.

Weekly Payroll Processing

•     Collect and review weekly timesheets for accuracy and completeness

•     Follow up with supervisors and field personnel to obtain missing timesheets and approvals

•     Understand complex supervisor pay calculations, per diems, and input travel reimbursements in accordance with company policy

•     Assist with posting and finalizing weekly payroll, verifying that entries balance prior to submission

•     Support preparation of ACH payroll files for direct deposit processing

•     Process routine weekly payroll corrections, such as adjustments to hours and standard deductions

•     Print and prepare live payroll checks for mailing; Execute bank transfers for payroll funding

•     Support the Focus Card (US Bank) program, including issuing cards and updating employee records

•     Research and resolve bank discrepancies and prepare documentation for stop payments or voids

•     Set up wage garnishments and child support orders; run garnishment reports and prepare disbursements

•     Respond to unemployment inquiries

•     Assist in preparing certified payroll (prevailing wage) reports under supervision and reporting in compliance with federal, state and local requirements

•     Maintain organized and secure payroll records in compliance with retention policies

New Hire & Employee Lifecycle Processing

•     Complete new hire payroll setup, including direct deposit, tax withholding, and deduction enrollment

•     Enter and maintain payroll deductions, including garnishments and voluntary deductions

•     Set up PTO deduction codes and accrual calculations for new and existing employees

•     Process routine benefit and deduction corrections, coordinating with HR as needed

•     Assist with final pay calculations for terminations in accordance with applicable state law

•     Process employee expense reimbursements

Audits & Reporting Support

•     Assist in gathering documentation for payroll-related audits

•     Prepare employment and wage verification letters as requested

•     Generate routine payroll reports for management, HR, and finance

Education

•     High school diploma or equivalent required

•     Associate's degree in Accounting, Business, or related field preferred

•     A combination of experience and education will be considered

Experience

•     1-3 years of payroll processing experience

•     Multi-state payroll experience a plus

•     Construction or manufacturing industry and union payroll experience a plus

•     Exposure to certified payroll reporting (federal/state prevailing wage) a plus

Technical Skills

•     Familiarity with enterprise payroll software; experience with Viewpoint/Vista a plus

•     Proficiency in Microsoft Excel and general data entry

Knowledge Areas

•     Basic federal & state payroll tax concepts

•     General familiarity with union payroll practices

•     Basic garnishment compliance requirements

Core Competencies

•     Strong attention to detail & accuracy

•     Reliable time management in a deadline-driven setting

•     Willingness to learn and follow established processes

•     Discretion with confidential information

•     Clear written & verbal communication

•     Solid problem-solving skills

•     Office environment; standard business hours Monday-Friday with availability during payroll processing deadlines

•     Position is in-office

•     Prolonged periods of sitting and computer use

•     Handles sensitive and confidential employee information

•     Hourly pay range $26.00 to $33.00, commensurate with experience.

•     Comprehensive benefits package, including health, dental and vision insurance, life insurance, health and flex spending accounts, retirement plan with company match, and paid time off.

•     Flexible schedule, with up to one remote day (after training period and upon approval)

•     Opportunities for career growth within the company.

•     Positive and collaborative work environment with a focus on teamwork and innovation.

We are proud to be an Equal Opportunity Employer. We are committed to building a diverse and inclusive team and encourage applicants from all backgrounds, experiences and perspective to apply. We do not discriminate on any legally protected basis.

• This job description is intended to convey information essential to understanding the scope of the position and is not intended to be an exhaustive list of skills, efforts, duties, responsibilities, or working conditions associated with the role. Management reserves the right to modify, add, or remove duties as business needs dictate.