Advancement Stewardship Coordinator

The primary location of this position is on-site in Cullowhee, NC.

Reporting to the Director of Donor Relations, the Advancement Stewardship Coordinator supports the university’s commitment to exemplary donor stewardship by ensuring transparency, accuracy, and consistency across all stewardship communications and processes. This position plays a key role in cultivating donor trust and satisfaction by providing timely, meaningful acknowledgment and reporting of philanthropic gifts and their impact. Working collaboratively across the Advancement division, the coordinator helps steward gifts at the highest level in support of WCU’s philanthropic priorities.

In this role, you will develop and execute best practices for donor stewardship, overseeing components of annual reports, gift acknowledgements, tribute reporting, and both print and digital stewardship initiatives. You will serve as project coordinator for annual reporting processes, working with the Advancement Business Officer and Director of Advancement Data Operations to ensure accurate, timely reporting that aligns with donor expectations.

A significant portion of your time will be dedicated to donor recognition and engagement—coordinating scholarship thank-you letters, supporting giving society members, facilitating philanthropic naming opportunities, and assisting with donor events and campaign-specific stewardship initiatives. You will also oversee designated aspects of the gift agreement process, ensuring donor intentions are properly documented and reporting access is appropriately enabled.

Additionally, you will collaborate with the Director of Donor Relations to help define and refine stewardship policies, procedures, and toolkits that support fundraisers and Advancement staff in maintaining a culture of appreciation and transparency as the university concludes its comprehensive campaign.

Some state job postings say you can qualify by an ‘equivalent combination of education and experience.’ If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both.

High school diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.

$45,320

Permanent Full-Time

40

12

$34,602 - $58,870

For administrative purposes, this advanced level position is a salary grade 63.

04/17/2026

04/30/2026

No

Applicants must apply online in order to be considered. Please include a cover letter, resume, and a list of references (with complete contact information).

Applicants claiming Veteran’s preference must upload a copy of their DD-214.

PLEASE COMPLETE ALL AREAS OF THE APPLICATION. INCOMPLETE APPLICATIONS MAY NOT BE GIVEN CONSIDERATION IN THE REVIEW PROCESS.

If no applicants apply, who meet the required Knowledge, Skills, Abilities/Competencies and Training and Experience requirements, then management may consider other applicants.

All new hires into positions subject to the State Human Resources Act (SHRA) will serve a 12 month probationary period as defined by the North Carolina Office of State Human Resources (OSHR).

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks.

Western Carolina University uses E-Verify to confirm employment eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities, please visit www.dhs.gov/E-Verify. Proper documentation of identity and employability are required at the time of employment.

All new employees are required to have listed credentials/degrees verified within 30 days of employment. All new employees who will be teaching are required to provide official transcripts within 30 days of employment. Transcripts should be provided for the highest earned degree and/or the degree which is being used to satisfy credential/qualification requirements.

Western Carolina University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race; color; ethnicity; religion; sex; pregnancy; sexual orientation; gender identity or expression; national origin; age; disability; genetic information; political affiliation; National Guard or veteran status, consistent with applicable federal, state and local laws, regulations, and policies, and the policies of The University of North Carolina. Persons with disabilities requiring accommodations in the application and interview process please call (828) 227-7218 or email at jobs@email.wcu.edu.

The Western Carolina University Annual Safety Report is available online at University Annual Safety Report or in hard-copy by request at the office of the Vice Chancellor for Student Affairs, 227 HFR Administration Building, Cullowhee, NC 28723 (828-227-7147) or the Office of University Police, 111 Camp Annex, Cullowhee, NC 28723 (828-227-7301). The report, required of all universities participating in Title IV student financial aid programs, discusses crime statistics, procedures for reporting suspicious or criminal activity, security, police authority, crime prevention strategies, university policies on substance abuse and sexual offenses, workplace violence and fire safety.