What are the responsibilities and job description for the Bookkeeper / Administrative Assistant position at Westerleigh Press?
Full-Time | Gallatin, TN | Hybrid (In-Office & Remote)
A stable, growing local business is seeking an experienced Bookkeeper/Administrative Manager to support multiple related entities, including a commercial printing company, real estate holdings, and construction operations.
This role is ideal for someone comfortable owning the full bookkeeping cycle andmaintaining clean, accurate records across multiple entities. Compensation is based on experience.
What You'll Do
Bookkeeping
- Manage Accounts Payable and Accounts Receivable
- Enter and maintain financial transactions in QuickBooks
- Reconcile bank and credit card accounts
- Generate invoices and track payments
- Maintain accurate financial records
- Assist with monthly reporting and CPA documentation
Administrative Management
- Support daily office operations
- Maintain organized digital and physical records
- Communicate with vendors and customers
- Assist with scheduling and administrative coordination
- Communicate with State offices such as DOR, DOL, etc.
Payroll & HR Administration
- Maintain employee records and onboarding documentation
- Coordinate with payroll or benefits providers
- Other related duties as assigned
Business Structure
This role supports several related businesses under common ownership: a commercial printing company (the primary entity), real estate holdings, and construction operations. Most entities have relatively low transaction volume; the bulk of bookkeeping activitycenters on the printing company.
Qualifications
- 3 years bookkeeping experience
- Strong QuickBooks experience
- Experience with Accounts Payable, Accounts Receivable, and bank reconciliations
- Proficiency with Microsoft Excel and Microsoft Office
- Ability to work independently with minimal supervision
- Strong organization and attention to detail
- Experience maintaining books for multiple entities or related businesses (a plus)
- Experience working with outside CPAs and preparing year-end documentation
Compensation
- Competitive pay based on experience
- Full-time position
- Hybrid work schedule
- Monday – Friday schedule
Pay: $55,000.00 - $75,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Health insurance
- Paid time off
- Vision insurance
Application Question(s):
- What is your expereince with Quickbooks? AP, AR, reconciliations, journal entries, invoicing, etc?
Experience:
- QuickBooks: 2 years (Required)
- Bookkeeping: 3 years (Required)
Work Location: Hybrid remote in Gallatin, TN 37066
Salary : $55,000 - $75,000