What are the responsibilities and job description for the Property Administrator position at Westcore Management LLC?
COMPANY OVERVIEW
Westcore is a fully-integrated commercial real estate investment company with institutional scale and capabilities that operates with the speed and adaptability of opportunistic entrepreneurs. Westcore has a dynamic track record of real estate investing going back to its founding in 2000. We focus on well-located industrial properties in the United States. We are a vertically integrated company with expertise in all facets of real estate investment management: acquisitions, finance, asset management, leasing, construction, and building operations.
To better support our Property Management Department and the anticipated doubling of our portfolio over the next few years, Westcore is looking for an experienced Property Administrator.
POSITION SUMMARY
The Property Administrator reports to the Senior Property Manager and works directly with Property Manager(s) and Engineering staff, providing support to all San Diego team members. It is the responsibility of the Property Administrator not only to exhibit exceptional customer service when communicating with tenants, prospective tenants, vendors and team members, but also to focus on productivity and programs on a day-to-day basis that will assure that all projects are managed and executed.
CORE ROLES & RESPONSIBILITIES:
- Code and manage property invoices using Yardi Payscan, including utility account management
- Service contract and purchase order management for portfolio
- Manage and track the status of current certificates of insurance for all tenants and vendors, including monitoring expiration dates to ensure that compliance is maintained
- Assist with property acquisitions and dispositions by preparing post-close communications, reviewing and organizing due diligence materials, scheduling site visits with tenants and contractors, and estoppel preparation and tracking.
PRIMARY DUTIES: (The below list is not comprehensive, and priorities will change on a day-to-day basis)
Tenant/Property Administration Duties
- Compose and distribute correspondence and memos relating to property services and operations.
- Maintain tenant database in Yardi and other systems as needed.
- Prepare vendor contracts for review and manage signature process using DocuSign
- Assist in managing the work order and property inspection platform (Yardi Facility Manager)
- Contribute to team efforts and assist assigned individuals/teams in special projects
- Assist with tenant move-in and move-out procedures.
- Organize tenant appreciation events and gifts.
- Assist with other special requests as needed.
Accounts Payable/Receivable
- Code property invoices in Yardi Payscan.
- Assist with Billing PO process.
- Prepare monthly invoicing associated with tenant bill backs.
- Work with vendors, utility providers and others providing service to ensure accurate billing.
Property Transactions – Acquisition and Disposition
- Prepare notices associated with purchase or sale.
- Prepare diligence materials associated with purchase or sale.
- Assist with business license research and applications.
DESIRED SKILLS AND EXPERIENCE
- Bachelor’s degree in Real Estate, Accounting, Economics or related field.
- 2 to 4 years’ experience in the real estate industry.
- Experience in industrial and/or office properties required.
- Proficiency with property management/accounting software; preferably Yardi (Voyager, Payscan); Excel and other MS Windows applications.
- Excellent verbal, written, and organizational skills.
- Ability to work in a fast-paced, collaborative, and results-driven environment.
MISSION
Utilize our expertise and experience to recognize market inefficiencies, quickly deploy capital and talent to act on opportunities, deliver superior outcomes to stakeholders, and strive for excellence in everything we do.
CORE VALUES
Westcore values its employees and works to create an environment where professional and personal growth can be achieved. We look for motivated individuals who share our commitment to excellence. Our employees are supported by an environment where mentoring is encouraged, and where tools and resources to succeed are readily available. Our company lives by its values, treating each other with respect and consideration at all times.
- Integrity: We behave ethically, honestly and respectfully.
- Excellence: We execute brilliantly. We are accountable for our performance and deliver high quality results.
- Teamwork: We are a group of people with diverse talents working to produce positive synergistic results.
- Balance: We work hard while embracing our commitment to family, friends and community.
- Commitment: We foster a culture of service, responsiveness, accountability, and professionalism.
Compensation: $30.00 - $35.00 per hour DOE 5% Bonus Eligibility. Competitive Healthcare Coverage, Multilayered Vacation, & 401K offerings.
Salary : $30 - $35