Coordinator, Project

Position Details

• Job Title: Coordinator, Projects
• FLSA Classification: Non-Exempt
• Reporting to: Manager, Installation

Job Summary

A Construction Coordinator is a professional responsible for overseeing and coordinating various aspects of construction projects. They play a crucial role in ensuring that projects are completed efficiently, on time, and within budget. Monitors and ensures the work schedule and execution of the work is consistent with company procedures, customer specifications, on-budget, on-schedule, and maintaining client satisfaction. This role is primarily responsible for the administrative support and key tasks necessary for processing installation project documentation, contracts, and customer service support calls. They may also be involved in handling day-to-day executional details of project work.

Essential Duties and Functions

The specific job description may vary depending on the company and the project, but here are the primary responsibilities and duties typically associated with the role:

• Project Planning: Collaborate with project managers, architects, engineers, and other stakeholders to develop detailed construction plans and schedules. Determine project requirements, objectives, and constraints, and ensure they align with the client's needs and specifications.
• Resource Allocation: Coordinate the allocation of resources, including labor, materials, equipment, and subcontractors, to ensure smooth project execution. Monitor resource availability and maintain efficient utilization to avoid delays or shortages.
• Permitting and Compliance: Ensure compliance with building codes, regulations, and permits. Coordinate with local authorities to obtain necessary permits and approvals for construction activities. Monitor adherence to safety standards and quality control protocols.
• Documentation and Reporting: Maintain accurate and up-to-date project documentation, including plans, specifications, contracts, change orders, and progress reports. Generate regular status reports and communicate project updates to relevant stakeholders.
• Communication and Collaboration: Serve as a liaison between different project teams, including architects, engineers, contractors, and subcontractors. Facilitate effective communication, resolve conflicts, and ensure information flow among team members to keep projects on track.
• Cost Control: Monitor project costs and budgetary allocations. Collaborate with the project team to identify cost-saving opportunities, negotiate contracts, and manage change orders. Regularly review and analyze project expenses to maintain financial discipline.
• Risk Management: Identify potential risks and issues that may impact project timelines, quality, or budget. Develop mitigation strategies and contingency plans to minimize disruptions and maintain project progress.
• Quality Assurance: Oversee the implementation of quality control measures to ensure compliance with project specifications and industry standards. Conduct regular inspections, audits, and reviews to identify and address any quality issues promptly.
• Schedule Management: Monitor project timelines and milestones. Identify critical path activities and potential bottlenecks. Coordinate with the project team to develop strategies for schedule optimization and timely project completion.
• Stakeholder Management: Establish and maintain positive relationships with clients, subcontractors, suppliers, and other stakeholders. Address any concerns or issues promptly and professionally. Ensure customer satisfaction by delivering projects that meet or exceed expectations.

In summary, a Construction Coordinator plays a vital role in coordinating and managing construction projects from start to finish. They oversee various aspects, including project planning, resource allocation, permitting, documentation, communication, cost control, risk management, quality assurance, schedule management, and stakeholder management. By effectively managing these responsibilities, they contribute to the successful completion of construction projects.

ESSENTIAL KNOWLEDGE, SKILLS, ABILITIES, AND COMPETENCIES:

• Ability to multi-task effectively and use good organizational skills.
• Excellent verbal and written communication skills.
• Ability to work with minimal supervision.

COMPUTER SOFTWARE KNOWLEDGE:

• Solid working knowledge of use of the Microsoft suite of applications (Word, Excel, etc.).

Other Job Duties

Please note this job description is not designed to over or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time without notice.

Required Education and Experience

• Education and/or experience equivalent to a high school diploma and 3-5 years of progressive, relevant experience in Construction, Project Management, or a related field trade.
• Familiar with project management best practices.

Additional Qualifications

• Communication: A customer focus with an emphasis on the quality of the customer experience and a “can do” attitude. Able to read, write and communicate effectively and professionally at all levels and across diverse cultures. Able to present information and respond to questions from peers, managers, clients, and customers in a courteous and helpful manner.
• Math: Able to perform simple addition, subtraction, multiplication, and division using standard units of measure and weight.
• Reasoning: Solutions-oriented and able to track and prioritize tasks in a fast-paced environment with several simultaneous projects. Able to follow instructions thoroughly and completely. Able to work with minimal supervision.
• Teamwork/Reliability: Able to organize workload for maximum effectiveness. Able to multi-task and work constructively in a team environment.
• Technology: Knowledge of Microsoft Word, Excel, and Outlook. Able to create, manage, and analyze spreadsheets, project management documents, and customer specifications.

Work Environment

The physical environment requires employee to work both in an office environment and outdoors. Frequently required to use and promote use of personal protective equipment to prevent injury.

Travel Required

Will be driving on occasion to customer locations, job sites, and office locations periodically.

Employee Acknowledgement

Employee Signature below indicates the employee’s understanding of the requirements, essential functions, and duties of the position.