What are the responsibilities and job description for the Executive Assistant (Law Office) position at Westchester Medical Center Health Network?
Job Summary: The Executive Assistant is responsible to perform a variety of administrative tasks that directly support the Sr. Leadership for WMCHealth Network. The position provides high level administrative support for legal services.
Responsibilities
Experience: Minimum of 2-4 years of prior administrative experience and minimum of 1 year experience working within a law firm is preferred but not required.
Education: Bachelor’s degree, or equivalent work experience, required.
Licenses / Certifications: N/A
Responsibilities
- Answer all incoming telephone calls for legal department and route them accordingly.
- Coordinate and/or arrange meetings, conference calls, travel schedule and schedule interviews.
- Maintain multiple calendars of appointments, ensuring the attorney is appraised of all appointments and changes, as well as matters requiring immediate attention.
- Maintain executive team contracts and keep contacts up to date for hospital contacts and physicians.
- Manage communication and correspondence as well as greeting visitors and maintaining office supplies for the department.
- Collaborate with several internal departments on a daily basis to facilitate a smooth flow of information.
- Prepare word documents, mail merge and excel spreadsheets as requested.
- Create/print additional reports as needed by leadership team.
- Complete additional special projects as assigned.
- Manage and distribute information within the department which includes taking memos and maintaining files.
- Preform all secretarial tasks for one or more Attorney.
- Assist with execution of contracts on a daily basis and maintain appropriate contact with all internal departments for status inquiries on contracts.
- Gather appropriate materials from the attorney and other administrative support staff to respond to routine inquires as appropriate.
- Open and screen mail, answer routine mail independently and route other mail with background material as necessary.
- Prepare and file legal documents for court proceedings as needed
- Coordinate vacation schedules among administrative support staff to ensure that adequate secretarial coverage is provided.
Experience: Minimum of 2-4 years of prior administrative experience and minimum of 1 year experience working within a law firm is preferred but not required.
Education: Bachelor’s degree, or equivalent work experience, required.
Licenses / Certifications: N/A