What are the responsibilities and job description for the Executive Assistant/Finance Coordinator position at Westchester Jewish Community Services?
Overview
Westchester Jewish Community Services (WJCS) is seeking a detail-oriented and proactive full-time Executive Assistant/Finance Coordinator to join our Finance department located at our Headquarters in White Plains, NY. This role provides essential project management and administrative support to the CFO and Finance team. This position is hybrid, requiring in-office work 3-4 days per week. The compensation range is $55,000 - $62,000 per year.
Responsibilities
As a valued member of our team, your responsibilities will include, but are not limited to:
We are seeking candidates who possess the following qualifications:
In addition to meaningful work and a supportive team environment, we offer a competitive benefits package, including:
Founded in 1943, WJCS provides a vast range of supportive community services each year to 20,000 people of all ages and backgrounds. Across every division, WJCS employees are connected by their shared values and commitment to helping those in need.
We are dedicated to ensuring dignity and respect for all employees in an environment that values diversity, experience, and merit. We are committed to racial justice and equal opportunity, regardless of race, religion, ethnicity, class, ability, sexual orientation, and gender identity differences—for employment, professional development, and advancement for qualified individuals.
WJCS INC. IS AN EQUAL OPPORTUNITY EMPLOYER
Westchester Jewish Community Services (WJCS) is seeking a detail-oriented and proactive full-time Executive Assistant/Finance Coordinator to join our Finance department located at our Headquarters in White Plains, NY. This role provides essential project management and administrative support to the CFO and Finance team. This position is hybrid, requiring in-office work 3-4 days per week. The compensation range is $55,000 - $62,000 per year.
Responsibilities
As a valued member of our team, your responsibilities will include, but are not limited to:
- Providing administrative support to the CFO, including preparing correspondence, forms, expense reports, and scheduling meetings.
- Coordinating and distributing mail and helping to transition vendors and funders to digital (vs. paper) correspondence.
- Supporting outsourced Accounts Payable function by assisting with onsite check printing and distribution, working in Intacct (Financial system) or BILL A/P system, supporting timely vendor payment and resolution of vendor payment issues.
- Completing banking deposits (cash and check scanning) in online bank systems, driving to bank periodically & set up or upload of transfer information to bank portals/systems. Complete forms to transition funders from check payments to ACH payments.
- Managing set up and issuance of corporate credit cards for staff in credit card portal.
- Assisting in managing petty cash funds.
- Managing and maintaining the department-wide financial and tax reporting calendar, liaising with the CFO, finance, and program staff to ensure an organized review process.
- Maintaining comprehensive digital files.
- Obtaining insurance certificates, supporting the completion of annual insurance renewal applications, and liaising with insurance broker and others.
- Coordinating and processing contracts and other financial documents.
- Assisting external auditors with documents.
- Coordinating purchasing activities for office supplies as needed.
- Other duties or projects as assigned by CFO
We are seeking candidates who possess the following qualifications:
- Associate’s Degree in business or finance.
- Minimum 3-5 years of office administration, bookkeeping or accounting experience, in a Finance department, financial services, or accounting business.
- Proficiency in Microsoft Office, including Excel.
- Valid NYS driver’s license and a vehicle.
- Detail oriented with project management experience and the ability to prioritize tasks in a busy department with multiple responsibilities and deadlines.
- Understanding of the functions of a Finance department.
- Ability to prioritize, organize and follow up on responsibilities in a busy finance department.
- Excellent communication and interpersonal skills.
In addition to meaningful work and a supportive team environment, we offer a competitive benefits package, including:
- Generous paid time off
- Comprehensive Health Benefits, Flexible Spending Account (FSA) and a generous Healthcare Reimbursement Arrangement (HRA)
- Disability and life insurance
- 403(b) Plan and an Agency-Paid Pension Plan
- On-going Professional Training and Development
- Employee Assistance Program
- Staff appreciation events and employee mental health & wellness initiatives
- Tuition, day-care, and personal emergency reimbursements
Founded in 1943, WJCS provides a vast range of supportive community services each year to 20,000 people of all ages and backgrounds. Across every division, WJCS employees are connected by their shared values and commitment to helping those in need.
We are dedicated to ensuring dignity and respect for all employees in an environment that values diversity, experience, and merit. We are committed to racial justice and equal opportunity, regardless of race, religion, ethnicity, class, ability, sexual orientation, and gender identity differences—for employment, professional development, and advancement for qualified individuals.
WJCS INC. IS AN EQUAL OPPORTUNITY EMPLOYER
Salary : $55,000 - $62,000
