What are the responsibilities and job description for the Admissions Clerk position at Westchester Community College?
Location: Valhalla, NY Category: Staff Positions Job Type: Full-time Posted On: Tue Oct 13 2026 Job Description:
The Admissions Clerk - WCC (Spanish Speaking) at Westchester Community College plays a pivotal role in supporting the admissions process and providing outstanding customer service to prospective and current students. The incumbent is responsible for communicating effectively in both English and Spanish, processing admissions applications and supporting documents, maintaining accurate student records, assisting applicants throughout the admissions process, and performing clerical tasks within the Admissions Office.
This position requires a high level of professionalism, accuracy, attention to detail, and the ability to work collaboratively as part of a student-centered team. The incumbent will:
Bilingual Communication and Customer Service
Communicate effectively, both verbally and in writing, in English and Spanish with prospective and current students, families, faculty, staff, and members of the public.
Provide accurate information regarding admissions requirements, procedures, deadlines, residency requirements, and enrollment processes.
Respond professionally to a high volume of inquiries in person, by telephone, email, and other communication channels.
Refer students to appropriate college departments and student support services as needed.
Schedule appointments and provide information regarding admissions events, information sessions, campus tours, and enrollment-related activities.
Application Review and Processing
Review admissions applications and supporting documents as they are received electronically, by mail, fax, or in person.
Conduct an initial review to determine whether required documentation has been submitted and meets established admissions requirements.
Identify incomplete applications and communicate with applicants regarding missing information or documentation.
Determine admission status in accordance with established college policies and procedures.
Process a variety of admissions transactions in a timely and accurate manner.
Data Entry and Records Management
Enter, update, and maintain applicant information and admissions records in PeopleSoft and other college systems.
Verify the accuracy and completeness of admissions data and follow up with students when clarification is needed.
Update application status, admissions codes, receipt of transcripts, and other relevant student information.
Maintain accurate electronic and physical applicant records in accordance with departmental procedures.
Prepare routine admissions correspondence, notifications, and communications.
Document Processing and Imaging
Process, scan, index, and maintain admissions-related documents using the OnBase Imaging System and other college systems.
Review and process supporting admissions documentation, including:
High school transcripts and diplomas
GED diplomas
SAT and ACT scores
Other admissions-related documentation
Scan and upload documents into the OnBase Imaging System.
Ensure admissions records are complete, accurate, and properly maintained.
Front Desk Operations
Provide front desk coverage during staff absences, breaks, lunch periods, and periods of high volume.
Assist prospective and current students, faculty, staff, and members of the public with admissions-related inquiries.
Schedule appointments and provide information regarding admissions events, information sessions, campus tours, and enrollment activities.
Recruitment and Enrollment Support
Assist in the planning, preparation, and execution of admissions and enrollment events, including:
Open Houses
Saturday Enrollment Days
Information Sessions
Other recruitment and enrollment activities
Support departmental initiatives designed to enhance student enrollment and student success.
Additional Duties
Participate in departmental training and professional development activities.
Support special projects and operational initiatives as needed.
Perform additional duties as assigned by the Assistant Director of Admissions and Director of Admissions.
Job Requirements:
REQUIRED QUALIFICATIONS: *This is a Civil Service position. The final candidate will be required to take and pass the Civil Service Exam.* Possession of a high school or equivalency diploma, and one year of clerical experience where a primary function of the position was the performance of clerical functions which involved the maintenance of records. Satisfactory completion of 30 credits at a recognized college or university may be substituted on a year for year basis for up to one year of experience. The successful candidate will be proficient in both English and Spanish languages to effectively communicate with Spanish-speaking applicants, students, parents, and the community.
All candidates must have evidence of responsiveness to and an understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of non-traditional adult students, as these factors relate to the need for equity-minded practice.
PREFERRED QUALIFICATIONS: Preferred qualifications include the following:
Strong organizational skills and attention to detail to accurately process applications, maintain records, and handle documents.
Ability to work efficiently in a fast-paced environment and handle multiple tasks simultaneously.
Excellent interpersonal skills to interact professionally with faculty, staff, students, and external stakeholders.
Flexibility and adaptability to accommodate changing priorities and responsibilities within the admissions office.
Experience working in admissions, higher education, student services, or a customer-service environment.
Additional Information:
POSITION EFFECTIVE: The position will remain open until filled.
WORK SCHEDULE: The work schedule is Monday-Friday: 9:00 am - 5:00 pm.
SALARY & BENEFITS: The starting salary is $45,861. Additional compensation with seniority steps maximize at a salary of $54,502. Benefits include comprehensive health coverage, a choice of defined benefit and/or defined contribution pension plan, generous leave benefits, and access to tax sheltered annuities and a deferred compensation plan.
The Admissions Clerk - WCC (Spanish Speaking) at Westchester Community College plays a pivotal role in supporting the admissions process and providing outstanding customer service to prospective and current students. The incumbent is responsible for communicating effectively in both English and Spanish, processing admissions applications and supporting documents, maintaining accurate student records, assisting applicants throughout the admissions process, and performing clerical tasks within the Admissions Office.
This position requires a high level of professionalism, accuracy, attention to detail, and the ability to work collaboratively as part of a student-centered team. The incumbent will:
Bilingual Communication and Customer Service
Communicate effectively, both verbally and in writing, in English and Spanish with prospective and current students, families, faculty, staff, and members of the public.
Provide accurate information regarding admissions requirements, procedures, deadlines, residency requirements, and enrollment processes.
Respond professionally to a high volume of inquiries in person, by telephone, email, and other communication channels.
Refer students to appropriate college departments and student support services as needed.
Schedule appointments and provide information regarding admissions events, information sessions, campus tours, and enrollment-related activities.
Application Review and Processing
Review admissions applications and supporting documents as they are received electronically, by mail, fax, or in person.
Conduct an initial review to determine whether required documentation has been submitted and meets established admissions requirements.
Identify incomplete applications and communicate with applicants regarding missing information or documentation.
Determine admission status in accordance with established college policies and procedures.
Process a variety of admissions transactions in a timely and accurate manner.
Data Entry and Records Management
Enter, update, and maintain applicant information and admissions records in PeopleSoft and other college systems.
Verify the accuracy and completeness of admissions data and follow up with students when clarification is needed.
Update application status, admissions codes, receipt of transcripts, and other relevant student information.
Maintain accurate electronic and physical applicant records in accordance with departmental procedures.
Prepare routine admissions correspondence, notifications, and communications.
Document Processing and Imaging
Process, scan, index, and maintain admissions-related documents using the OnBase Imaging System and other college systems.
Review and process supporting admissions documentation, including:
High school transcripts and diplomas
GED diplomas
SAT and ACT scores
Other admissions-related documentation
Scan and upload documents into the OnBase Imaging System.
Ensure admissions records are complete, accurate, and properly maintained.
Front Desk Operations
Provide front desk coverage during staff absences, breaks, lunch periods, and periods of high volume.
Assist prospective and current students, faculty, staff, and members of the public with admissions-related inquiries.
Schedule appointments and provide information regarding admissions events, information sessions, campus tours, and enrollment activities.
Recruitment and Enrollment Support
Assist in the planning, preparation, and execution of admissions and enrollment events, including:
Open Houses
Saturday Enrollment Days
Information Sessions
Other recruitment and enrollment activities
Support departmental initiatives designed to enhance student enrollment and student success.
Additional Duties
Participate in departmental training and professional development activities.
Support special projects and operational initiatives as needed.
Perform additional duties as assigned by the Assistant Director of Admissions and Director of Admissions.
Job Requirements:
REQUIRED QUALIFICATIONS: *This is a Civil Service position. The final candidate will be required to take and pass the Civil Service Exam.* Possession of a high school or equivalency diploma, and one year of clerical experience where a primary function of the position was the performance of clerical functions which involved the maintenance of records. Satisfactory completion of 30 credits at a recognized college or university may be substituted on a year for year basis for up to one year of experience. The successful candidate will be proficient in both English and Spanish languages to effectively communicate with Spanish-speaking applicants, students, parents, and the community.
All candidates must have evidence of responsiveness to and an understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of non-traditional adult students, as these factors relate to the need for equity-minded practice.
PREFERRED QUALIFICATIONS: Preferred qualifications include the following:
Strong organizational skills and attention to detail to accurately process applications, maintain records, and handle documents.
Ability to work efficiently in a fast-paced environment and handle multiple tasks simultaneously.
Excellent interpersonal skills to interact professionally with faculty, staff, students, and external stakeholders.
Flexibility and adaptability to accommodate changing priorities and responsibilities within the admissions office.
Experience working in admissions, higher education, student services, or a customer-service environment.
Additional Information:
POSITION EFFECTIVE: The position will remain open until filled.
WORK SCHEDULE: The work schedule is Monday-Friday: 9:00 am - 5:00 pm.
SALARY & BENEFITS: The starting salary is $45,861. Additional compensation with seniority steps maximize at a salary of $54,502. Benefits include comprehensive health coverage, a choice of defined benefit and/or defined contribution pension plan, generous leave benefits, and access to tax sheltered annuities and a deferred compensation plan.
Salary : $45,861 - $54,502