Position Summary

The Fleet Supervisor is responsible for the day-to-day oversight and coordination of the

organization’s vehicle fleet. This role ensures vehicles are safe, compliant, cost-effective, and available to support operational needs. The Fleet Supervisor serves as a key operational lead, working closely with drivers, vendors, safety teams, and management to maintain fleet performance, control costs, and mitigate risk.

Key Responsibilities

• Supervise daily fleet operations, ensuring vehicles are properly assigned, maintained, and available for business use.
• Oversee vehicle maintenance and repair activities, including scheduling preventive

maintenance, monitoring repairs, and ensuring timely resolution of mechanical issues.

• Monitor vehicle compliance with company policies, safety standards, and regulatory requirements (e.g., registrations, inspections, emissions, and licensing).
• Review and manage driver records, including MVRs, HRIS, training completion, and adherence to driver safety policies.
• Support accident and incident management, including reporting, coordination with insurance providers, and follow-up corrective actions.
• Manage fleet documentation, including vehicle files, maintenance records, fuel usage, and inspection reports.
• Administer and manage all company fuel/gas cards for fleet vehicles, Issue, cancel, and monitor fuel cards to ensure proper assignment and usage.
• Coordinate with vendors and service providers (maintenance shops, fuel card providers, telematics vendors, leasing companies) to ensure service levels and cost controls are met.
• Monitor fleet costs and utilization, identify trends, and recommend opportunities for cost savings and efficiency improvements.
• Assist with vehicle procurement, replacement planning, and decommissioning in alignment with company guidelines.
• Support implementation and ongoing management of fleet technologies such as telematics, GPS, and fuel management systems.
• Respond to driver inquiries and issues related to vehicles, policies, and procedures in a timely and professional manner.
• Collaborate with safety, risk management, and operations teams to promote safe driving behaviors and reduce fleet-related risk.
• Prepare routine reports on fleet performance, compliance, incidents, and costs for management review.
• Maintain the company’s internal vehicle database to ensure accuracy and completeness
• Other duties as assigned.