Human Resources and Payroll Business Partner

This exempt position provides support to the Human Resources department and Cooperative employees. The Human Resources and Payroll Business Partner manages the HRIS for the Cooperative and serves as the payroll processor. This position works within the Cooperatives business office hours of Monday through Friday, 8 am - 5 pm, however, flexibility is needed to meet the needs of all employees, including manufacturing employees working varied days and hours. Candidates who are bilingual and fluent in Spanish are preferred.

Position Summary:

The Human Resources and Payroll Business Partner manages the HRIS for the Cooperative and serves as the payroll processor. This position manages the time and attendance program, processes the Cooperative payroll and provides wage and hour analytics reporting. The Human Resources Payroll and Business Partner assists in promoting and developing programs and incentives for the benefit of employees while focusing on meeting the Westby Cooperative Creamery’s Mission and Vision with a focus on safety, quality, and productivity goals.

Human Resources Responsibilities:

1. Manages the HRIS, time and attendance and security programs.

• This includes the set-up, maintenance, and auditing of Creamery data as well as the maintenance and auditing of individual employee data to ensure accurate Creamery and employee data.

• Prepares, updates, and maintains SOP’s for all processes in HRIS, time and attendance and security programs.

2. Manages the time and attendance program.

• Sets-up, maintains and audits Creamery data as well as the maintenance and auditing of individual employee data to ensure accurate recording of hours and payroll processing.

3. Performs payroll processing responsibilities.

• Performs the set-up and maintenance of individual employees in the time and attendance program to ensure accurate recording and payment of hours worked, paid or unpaid benefit and/or other hours and employee contact information.

• Performs all payroll processing responsibilities for the Creamery payroll.

• Enters data and maintains reports that track employee paid time off.

• Creates and distributes reports and data based on process and as requested by management.

4. Maintains employee attendance data and prepares accurate monthly and annual perfect attendance reports.

• Records absences from daily changeover report in attendance folder and records absences and payment of benefits in time system.

• Prepares monthly and annual perfect attendance reports, coordinates employee selection of attendance recognition and adds attendance incentive to Paid Time Off reports.

5. Coordinates recruitment and onboarding of non-exempt employees.

• Posts positions in HRIS, on Creamery’s website and on-line job site.

• Communicates open positions and coordinates interviews with staffing agencies.

• Coordinates interview and selection process, including interviews, pre-employment assessments, background checks, references, employment offers, pre-employment physicals and onboarding processes.

6. Prepares and participates in onboarding of new employees and completes tasks relative to onboarding.

• Coordinates the preparation and verification of new employee documents and records, including, but not limited to orientation material, personnel files, and items on HR orientation checklist, such as employee set up in HRIS, time and attendance system, security system, paid time off summary, attendance summary, performance appraisals, journals, etc.

7. Maintains weekly budgeted staffing report.

8. Coordinates and documents fitting, assignment, service requests of employee uniforms, boots, locker, and boot closet assignment.

• Maintains inventory and organization of no-name uniform closet and also organization of locker rooms, including emptying past employee lockers and boot closet assignment, collecting personal belongings to return to terminated employees and ensuring lockers are clean for next employee.

• Maintains list of employee locker and boot closet assignments.

• Maintains reports and submits orders to uniform vendor for new employee uniforms and requests for service and complains from employees (missing uniforms, size changes, etc.)

• Reviews and approves provider invoices for uniform services.

9. Coordinates and processes all benefit enrollments, benefit changes and terminations.

• Coordinates new employee benefit meetings with insurance broker and new employees.

• Completes, reviews and processes benefit enrollment documents with broker and within HRIS.

• Coordinates termination of benefits, including COBRA administration.

• Assists with benefit open enrollment process.

10. Manages the Fit for Life wellness benefit program by developing, coordinating and promoting the program and processing Fit for Life payroll annually.

11. Coordinates the reporting and processing of worker compensation claims.

• Prepares and submits worker compensation claim data to insurance company; initial injury report, initial and ongoing medical documentation, etc., in partnership with EHS Manager.

12. Participates as an active member of the culture committee

• Facilitates or completes meeting notes based on rotating schedule and when needed to fill in for other members

• Maintains culture committee metrics

• Prepares the monthly newsletter for committee approval and distributes to employees

• Assists with planning and coordinating employee relation/recognition activities.

13. Performs customer service functions by providing employees with information or services requested and proactively engaging with employees.

14. Audits and updates company posters to ensure legal compliance and maintains communication resources weekly, i.e. bulletin boards at all facilities, HR racks, job posting board, plant lunch room monitor, etc.

15. Supports the Human Resources Department strategic plan by actively participating in department initiatives.

16. Maintains personnel records, scanning and filing of employee documentation and record retention.

17. Prepares initial SOP’s for all position responsibilities and updates as changes occur and following annual review of procedures.

18. May perform other duties as assigned.

Knowledge, Skills and Abilities:

1. Associate Degree in Human Resources Management and three or more years similar work experience or equivalent combination of education and experience is required.

2. Strong understanding of local, state and federal employment laws.

3. Proficiency in MS Office (Word, Excel, PowerPoint) and HR Management Systems is required.

4. Strong organizational and time management skills with ability to manage multiple projects while maintaining close attention to detail.

5. Excellent interpersonal and communication skills with the ability to build rapport and establish relationships at all levels of the organization. Preferred candidates will be bilingual.

6. Ability to prioritize workload and self-manage projects, handle multiple tasks, and meet strict deadlines is required.

7. Ability to handle sensitive information with professionalism and confidentiality.

Physical Requirements:

1. Work is performed within an office environment with minimal exposure to hazardous or unpleasant conditions. Physical demands are usually limited to sitting or standing in one location much of the time. Some stooping. Lifting or carrying objects of light weight may be required. Must pass the administrative job screen.

As a farmer-owned cooperative since 1903, Westby Cooperative Creamery has a unique perspective on the dairy industry - from farm to fridge. Our team takes great pride in crafting cultured dairy products that make it to our customer's table and nourishes their family. We're Safe Quality Food Level 3 certified, which means we're part of a globally recognized program that delivers high-quality food safely.
Our Vision is to be the best cultured dairy foods manufacturer and milk-marketing cooperative in the country.
We provide a safe, healthy, team oriented work environment with continued learning opportunities which provide personal growth and satisfaction that benefits employees and their families.
We invite you to take the next step to learn how you can be a part of our team!