Director of Accounting Services

Job Summary:

• Performs accounting functions to ensure compliance with federal, state, GAAP, and GASB guidelines, as well as School District policies and procedures, while assisting the Chief Finance & Operations Officer (CFOO). Supervise and perform financial, accounting, and payroll functions for the District. Supporting administration in collecting, tracking, and reporting PIMS data to internal and external stakeholders. Overseeing the Business Office, ensuring its operations provide accurate and timely information for informed decision-making, contributing to the District's overall success.

Qualifications:

• Master’s Degree from an accredited institution (preferred).
• Bachelor’s Degree in Accounting, Finance, Business Administration, or related field (required).
• A minimum of five (5) years of proven experience in Accounting, Finance, or Business related field.
• Proficiency in data entry
• Strong understanding of federal, state, GAAP, and GASB guidelines
• Demonstrated knowledge of computer hardware and software operations, including Microsoft Word and Excel.
• Accuracy with mathematical calculations is essential.

Duties and Responsibilities (including but may not be limited to):

ACCOUNTING:

• Supervise all accounting operations and financial procedures for administering the school budget, purchasing and preparation of bid specifications and documents, accounts payable, tax administration and collection, fund accounting and financial reporting.
• Supervise all accounting operations, including establishing and supervising an efficient accounting program to record, in detail, all transactions.
• Monitor the estimated revenues and expenditures for consideration by the Superintendent and the Board of School Directors based on the information furnished by the Superintendent and from prior year's records.
• Support the administration of the overall budget to ensure compliance with budgeted appropriations and operational performance requirements.
• Prepare interim financial reports for all funds of the School District.
• Supervise the preparation of District payroll and approve timecards for payments.
• Prepare and file state financial reports.
• Supervise the processing of all invoices and the preparation of a monthly treasurer's report for the Board and the Superintendent.
• Supervise the preparation of tax duplicates, and the addition and exonerations on real estate based on information received from the County Assessor's Office.
• Supervise the function of elected tax collectors, including verification of monthly reports received from the District’s tax collectors, maintenance of separate accounts for each tax collector, and collection procedures.
• Supervise the preparation of invoices for rental of school facilities, tuition, inter-system payments, etc., and ensure that payments are received.
• Assist in the supervision of the financial operation of the District cafeterias.
• Supervise the administration of the cash receipts and accounts receivable accounting systems.
• Supervise the activities and day-to-day operations involved with administration of accounts payable, accounts receivable, transportation, payroll, and investment of funds.
• Present and explain financial information to internal and external organizations in a clear, understandable, and accurate manner.
• Assist the CFOO in developing policies and procedures to ensure adequate internal controls and efficient financial operations of the School District.
• Manage the oversight of a system of internal financial controls within the District and provide continual evaluation of internal controls and improvements. Review internal controls by conducting internal audits of District funds, including student activity funds, petty cash funds, and any other building funds.
• Reconcile all School District bank and investment accounts monthly and post necessary journal entries.
• Process the monthly accounting cycle to include posting all transactions, reconciling monthly bank statements for all

District bank accounts and reconciling balance sheet accounts for all District funds. This also includes the preparation of reports for the Board of School Directors.

• Manage the investments of school District funds by compiling cash flow charts and providing support in securing investment rate analysis.
• Supervise purchasing and materials management to ensure compliance with District purchasing policies and state bidding requirements.
• Earned Income Tax Collection
• Manage the maintenance of earned income tax records.
• Adopt and implement procedures for maintaining updated records for use by the York Adams Tax Bureau.
• Prepare Budgetary Transfers for the CFOO’s review and School Board approval. Post Budgetary Transfers, after approval by the School Board.
• Review year-to-date revenue and expense accounts to verify the accuracy of data.
• Administer the use of the procurement credit card program.

ANNUAL FINANCIAL REPORT:

• Prepare year-end journal entries, supporting schedules, and other documentation necessary to complete the Annual Financial Report.
• Prepare the Annual Financial Report for review by the CFOO, approval by the School Board, and subsequent submission to PDE.

ANNUAL BUDGET PROCESS AND STATE BUDGET REPORT:

• Prepare budget information and submit it to PDE.
• Assist the CFOO and Superintendent in the preparation of the School District budget to include compiling necessary statistical data for the budgeting process.

AUDITS:

• Perform annual internal audit of all school activity accounts with a subsequent report of each account to the Building Principal, Superintendent, and Board of School Directors.
• Supervise the gathering of material, information and reports required annually by the local auditors and periodically by any state or federal agency.
• Provide documentation and respond to inquiries of local auditors.
• Prepare reports and make all necessary arrangements for annual local audit and periodic state audit.
• Coordinate the closing of the accounting system’s fiscal year in conjunction with the local auditors. These duties include coordinating and gathering all materials, schedules, information, and reports as required by the local auditors, as well as acting proactively on addressing any observations or significant deficiencies given to the District through the audit.

MANAGEMENT/SUPERVISION:

• Supervise and evaluate the following departments/positions:
• Accounting Specialist
• Business Office Specialist

PAYROLL:

• Direct the preparation of the payroll and fiscal recording-keeping involved with employee retirement plans, insurance programs, and other employee benefits, as well as federal, state, and local payroll reporting.
• Be knowledgeable and capable of running payroll in the absence of the Accounting Specialist.

OTHER:

• Provide analysis and execute special projects as requested and assigned by the CFOO or designee.
• Prepare, collect, and submit the necessary state sales tax payments to the state.
• Maintain professional accreditations and current skills through directed professional and personal development and by participation in association activities.
• Review and send tuition invoices to other School Districts or agencies immediately after end-of-year reports are completed.
• Review and approve tuition invoices received by the School District for students enrolled in other facilities/institutions.
• Manage the accounting and reporting for all District grants and Federal Programs. Ensure the District complies with all federal, state and District regulations and policies. Provide quarterly reports.
• Perform any other duties as assigned by the CFOO or designee.

Other Duties, Required Knowledge, Skills, and Abilities:
(The WYASD will provide reasonable accommodations in accordance with the Americans with Disabilities Act. )

• Ability to follow written and verbal directions.
• Ability to complete assigned tasks with minimal supervision.
• Ability to read, write, and do complex computations.
• Ability to use correct grammar, sentence structure, and spelling.
• Ability to efficiently accomplish tasks.
• Ability to work independently and make work-related decisions.
• Ability to exercise good judgment in prioritizing tasks.
• Ability to communicate effectively at all organizational levels.
• Ability to operate office equipment.
• Must appropriately handle confidential information.
• Ability to work in a complex environment with varied changing, service demands.

Work Environment:

• Generally, office setting year-round.
• Ability to work as a member of a team.
• Must be courteous and able to effectively communicate with staff, vendors, and community.
• Must be cooperative, congenial, and service-oriented, and promote these qualities in the department.
• Ability to work in an environment with frequent interruptions

EOE

Job Type: Full-time

Pay: $80,000.00 - $85,000.00 per year

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Prescription drug insurance
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person

Salary : $80,000 - $85,000