Office Operations Assistant-WV Department of Tourism-Kanawha Co.

SALARY RANGE: $35,000.00 - $50,000.00 Annually

POSITION DETAILS

The West Virginia Department of Tourism Finance Team is accepting applications for the Office Operations Assistant position. Under the general supervision of the Chief Financial Officer, the position serves a vital role in finance and administration. 

The Officer Operations Assistant provides critical operational support to the Finance Team, ensuring smooth day-to-day operations. This role is responsible for managing communications, handling scheduling, processing documents, overseeing various coordination efforts, and assisting with basic technology-related logistics. Under the general supervision of the Chief Financial Officer, this role will directly support and back up other members of the finance and administrative team, support a large department and directly support the Chief Financial Officer and the teams under them. 

This position is responsible for maintaining calendars and coordinating meetings, appointments, and schedules for leadership. Duties include preparing, editing, and proofreading a wide range of documents, such as reports, presentations, and correspondence. The role also processes purchase orders and invoices, manages mail distribution, and maintains vendor accounts. The position requires maintaining well-organized electronic and physical filing systems for departmental records and meeting documentation. It also assists in planning, scheduling, and executing departmental meetings, training sessions, and events. Additional responsibilities include monitoring office supply inventory and coordinating restocking and equipment servicing. This role will also be responsible for holding a purchasing card and taking all adequate training. 

The role prepares meeting agendas and gathers related materials; drafts, formats, and distributes internal communications; and supports vendor account processes through tracking and documentation. 

This job opportunity is not in the classified service and is not covered under the Administrative Rule of the WV Division of Personnel. This position is located at the Capitol Complex in Charleston, WV and works full-time, regular business hours, Monday through Friday. It has competitive pay and benefits. Remote work is not permitted.  Limited travel required. 

Training: Graduation from an accredited college or university. Preference may be given to candidates with a major in the area of public or business administration, accounting, communications or a related field.

Substitution: Additional qualifying experience as described may be substituted on a year-for-year basis for the required training.  

Preference will be given to those with a strong proficiency in Google Suite and Microsoft Office. The ideal candidate is receptive to direction and highly efficient at seeing multiple tasks through to completion. Must be adaptable, detail-oriented, tech-savvy, and capable of succeeding in a fast-paced environment.

Salary : $35,000 - $50,000