What are the responsibilities and job description for the COORDINATOR - UPWARD BOUND MATH & SCIENCE PROGRAM position at West Virginia?
General Job Summary
The Coordinator will assist the Director of TRIO Programs in the daily delivery of program services to eligible participants to ensure successful completion of secondary education as well as preparation and persistence through postsecondary education. Major responsibilities include the promotion of services to the target community; providing academic and financial aid assistance to eligible participants wishing to pursue a program of postsecondary education; and documenting and project services. This is a federally grant funded position serving Weir High School in Weirton, WV.
Classification: Full-Time, Exempt, Non-Classified, Benefits Eligible, Grant Funded
Work Location: Hybrid/Remote The remote location must be within reasonable driving distance of the assigned High School with the ability to travel to the school as necessary.
To learn more about the Division of Student Affairs, visit https://www.wvhepc.edu/inside-thecommission/offices-and-affiliates/student-affairs/
Duties and Responsibilities
Reporting to the Director of TRIO Programs, the Coordinator will assist with the following:
Coordination of programs and strategies to improve recruitment, retention, and graduation rates for targeted populations.
Conduct applicant intakes, verify student eligibility for the program, provide direct services to students, and maintain a student referral process with school personnel and community partners.
Prepare individualized Educational Assessment Plans (EAP’s) for participants based on needs assessment every academic year.
Document all advisory activity and provide regular status reports as required.
Advise Program participants in social, career, financial aid and academic areas.
Design and deliver college readiness workshops for collegiate learning and success strategies in general and specific academic areas.
Under the direction of the project director, participate in hiring, training, and evaluation process of program academic support staff (teachers and tutors/mentors).
Coordinate and oversee tutors and mentors during the academic year and summer component.
Coordinate summer programming for participants, including a six-week residential summer campus experience.
Coordinate and attend meetings to address concerns and interventions with adults in students’ support systems.
Gather data for the Annual Performance Report to the U.S. Department of Education.
Maintain record-keeping documents on program services utilizing program software (BLUMEN).
Annually administer and interpret the results of achievement test scores to students and disseminate the test information to the project director and target school personnel.
Maintain documentation of counseling contacts with parents, teachers, and high school counselors, and submit reports to the project director.
Provide parents and participants with workshops and information related to areas of concern, i.e., applying for financial aid, completing admission applications, etc.
Provide supervisors and school personnel within the target area with progress reports on participants, as needed.
Assist with planning, coordinating and chaperoning field trips.
Engage in follow-up activities (letter writing, phone contacts, visits, etc.) to determine the status of participants during and after their high school graduation.
Assist in publicity and communication efforts for the Program, i.e., place posters in businesses, represent the Program at local civic and community organizations, etc.
Complete other work consistent with a basic understanding of the mission, vision role, and goals of the TRIO Upward Bound Math-Science Programs as outlined in the Grant and other duties assigned by the director that job-related circumstances may demand.
Minimum Qualifications & How to Apply:
A bachelor’s degree in education, counseling, social work, business or a related field is required.
Two years recent relevant work experience is required.
Relevant experience includes but is not limited to program coordination and implementation that required development of professional, productive relationships across a community to provide services; experience with academic advising, college access and financial aid advising, or counseling services, instructing, mentoring, and tutoring students, experience with college access/student success initiatives in a public school/agency, or institution; experience working with TRIO or other college access programs.
Must be able to meet the travel requirements including possible airline travel.
Position Open Until Filled. Review of applications and interviews will begin immediately and continue until the position is filled.
Application Process:
In addition to filling out the online application, interested applicants should submit a cover letter and resume. Contact information for three professional references will be requested later in the interview process.
Equal Opportunity Employer
For more information and to apply: https://www.schooljobs.com/
Contact WVHEPC Division of Human Resources at (304)558-2104 if you have questions.
Why Work With Us?
Great careers aren't just about the job — they're about the whole package.
At the West Virginia Higher Education Policy Commission/Community & Technical College System, we're looking for talented people who want more than just a paycheck. If you value purpose-driven work, financial security, and time to live your life, keep reading.
At HEPC/CTCS, we work every day to expand educational opportunities and improve quality of life for West Virginians. We know education is essential to building a strong workforce—today and for the future—and our efforts impact 60,000 students each year. In partnership with our state’s colleges and universities, we strive to make postsecondary education more affordable, accessible, and attainable.
The Short Version
What You Get | The Details |
Shorter Work Week | 37.5 hours — not the standard 40 |
Flexibility | Hybrid schedule with remote and in-office days |
Time Off | 24 days annual leave 18 days sick leave all WV state holidays |
Retirement | 401(a) with 6% match, plus 403(b) & 457(b) options |
Healthcare | Multiple medical plans comprehensive ancillary benefits |
Environment | You'll work in a modern office with real amenities — think outside walking paths, an on-campus café, and plenty of space to spread out. But it's not just about the space. It's about a culture that gives you room to grow and work that actually matters. |
Let's Talk About Retirement (Seriously)
Most people gloss over retirement benefits. Don't.
Our plan isn't your grandfather's pension — it's better. With a 6% employer match on your 401(a) and access to both 403(b) and 457(b) accounts, you can strategically save in ways that could replace well over 100% of your working income when you retire. That's not a typo. That's planning done right.
Time Off That Actually Lets You Recharge
- 24 days of annual leave accrued per year
- 18 days of sick leave — because life happens
- Every West Virginia state holiday — and if you know WV, you know that's a lot of days off
Add it all up, and you'll have the time you need to travel, rest, handle family obligations, or simply enjoy a long weekend.
Flexibility Without the Fine Print
Our hybrid work model gives you the best of both worlds — in-office collaboration and the convenience of remote work. And we don't just offer flexibility; we equip you for it. Expect dual monitors, quality peripherals, and the tools you need to be productive at home and in the office.
Benefits Beyond the Basics
- Health coverage: Choose from multiple medical plan options tailored to different needs and budgets.
- Ancillary benefits: Dental, vision, life insurance, disability, FSA/HSA options, and more — the full suite of coverage to protect you and your family.
The Work Itself
Let's not forget why you're here: the job.
At the West Virginia Higher Education Policy Commission, we offer:
- Challenging, engaging work that keeps you learning
- A service-oriented mission where your efforts create real impact in higher education policy
- Opportunities for advancement — we promote from within and invest in your growth
- A welcoming office environment — modern space, good people, positive culture
The Bottom Line
You deserve a workplace that respects your time, invests in your future, and gives you room to thrive. That's exactly what you'll find at the West Virginia Higher Education Policy Commission.
Interested? Let's talk.
Benefits
The West Virginia Higher Education Policy Commission offers a comprehensive benefit package for full-time employees which includes:
- Health Insurance
- Life Insurance
- Dental
- Vision
- Hearing
- Legal Services
- Flexible Spending Accounts
- Health Savings Account
- 401(a) Retirement Account with 6% Employer Matching Contribution
- Voluntary Supplemental Retirement Accounts
- Vacation Days
- Sick Days
- Paid Holidays
Salary : $75,000