What are the responsibilities and job description for the Personal Assistant position at West Virginia State University?
Company Description West Virginia State University is a public research and teaching institution serving the Kanawha Valley and surrounding communities. Known as a “Living Laboratory of Human Relations,” the university emphasizes inclusive learning, collaboration, and community engagement. It offers a range of academic programs supported by accessible admissions and financial aid services, with detailed information available at www.wvstateu.edu. Team members join a mission-driven environment that supports student success, faculty excellence, and staff development.
Role Description The Personal Assistant is a full-time, on-site role located in Nitro, WV, supporting designated university leaders with daily administrative and organizational tasks. Responsibilities include managing calendars and schedules, coordinating meetings and appointments, organizing travel arrangements, and handling routine correspondence and phone calls. The role also involves preparing documents and presentations, maintaining files and records, and performing general clerical duties such as data entry, copying, and mailing. The Personal Assistant will liaise with internal departments and external partners, assist in event preparation, and ensure timely follow-up on action items. This position requires a high level of discretion, reliability, and professionalism in a fast-paced academic environment.
Qualifications
Role Description The Personal Assistant is a full-time, on-site role located in Nitro, WV, supporting designated university leaders with daily administrative and organizational tasks. Responsibilities include managing calendars and schedules, coordinating meetings and appointments, organizing travel arrangements, and handling routine correspondence and phone calls. The role also involves preparing documents and presentations, maintaining files and records, and performing general clerical duties such as data entry, copying, and mailing. The Personal Assistant will liaise with internal departments and external partners, assist in event preparation, and ensure timely follow-up on action items. This position requires a high level of discretion, reliability, and professionalism in a fast-paced academic environment.
Qualifications
- Strong Personal Assistance and Executive Administrative Assistance skills, with experience supporting senior leaders or professional staff.
- Effective Communication skills, including clear written and verbal communication and professional interaction with diverse stakeholders.
- Proficient Diary Management capabilities, including calendar coordination, scheduling, and prioritizing appointments.
- Solid Clerical Skills, such as document preparation, filing, data entry, and basic office technology use (MS Office or equivalent).
- Demonstrated organization, time management, and attention to detail, with the ability to manage multiple tasks and deadlines.
- Ability to maintain confidentiality and handle sensitive information with discretion and integrity.
- High school diploma or equivalent required; postsecondary education or relevant certifications in administration are beneficial.
- Prior experience in an academic or public-sector setting is an advantage but not mandatory.