Transportation Division Manager 1 - Upshur County

Nature of Work

The Transportation Division Manager 1 will manage an organizational unit within the Equipment Division of the Department of Transportation, providing administrative and support services (i.e., budgeting, purchasing, personnel, business operations, etc.) where operations, policy, work processes, and regulatory requirements of the unit are predictable and stable. Involves the management of lower level technical and clerical employees. The scope of responsibilities includes planning the operations and procedures, directing the work of employees, developing employees, evaluating unit operation, developing budget needs, researching new procedures and improvements, interpreting statutes, regulations and policies. Additional duties for the successful candidate in this position will include but not be limited to: research and prepare equipment specifications for new equipment purchases; maintain records for current rolling stock; oversee all incoming/outgoing equipment into the Division of Highways reporting system; maintain the Lead Vehicle Program with the Fleet Management Division; oversee and coordinate the process for the Equipment Division's surplus auction sale; oversee the Preventative Maintenance (PM), warranty and recall programs statewide as well as the fuel treatment and General services Administration Program (GSA). This position will also facilitate special projects for the director or upper level management. Performs other related duties as required.

Typical Duties and Responsibilities

• Plans, develops, and executes through professional, technical, and clerical staff, a secondary mission of a statewide program or a primary department-wide program within a division of the Department of Transportation.
• Directs the daily operations of the staff.
• Develops and implements operating procedures within regulatory and statutory guidelines, develops and approves forms and procedures.
• Renders decisions in unusual or priority situations, consults with supervisors and other state managers in reviewing same.
• Evaluates the operations and procedures of the unit for efficiency and effectiveness.
• Recommends the selection and assignment of staff to supervisors, conducts interviews and background evaluations for prospective employees.
• Determines need for training and staff development and provides training or research training opportunities.
• Assists in the development of the division and/or agency budget for personnel services, supplies and equipment.
• Compiles a variety of data related to the operation of the unit and/or the agency.
• Interprets statutes, regulations and policies to staff, other managers, and the public.
• May serve as a witness in grievance hearings or other administrative hearings.
• Assessment of program effectiveness or investigating or analyzing a variety of unusual conditions, problems, or questions.
• Personal contacts may include individuals or groups from outside the Department of Transportation. Certain meetings or conversations may take place outside of the agency in a somewhat unstructured setting.
• Travel may be required; therefore, a valid driver’s license is required.

Skills and Knowledge

• A wide range of problems or situations may be presented in this level of knowledge. An understanding of an extensive set of rules, regulations, guidelines and operations will be required to adequately perform job duties.
• Knowledge of the organization and programs of the agency or department.
• Knowledge of the principles and techniques of management, including organization, planning, staffing, training, budgeting and reporting.
• Knowledge of federal, state, and local government relationships as they relate to the program, mission and operations of the unit and/or department.
• Ability to plan, direct, and coordinate the program and administrative activities of the unit.
• Ability to supervise others.
• Ability to evaluate operational situations, analyze data and facts in preparation for administrative and policy decisions.
• Ability to establish and maintain effective working relationships with other government officials, employees, and the public.
• Ability to present ideas effectively, both verbally and in writing.

Minimum Requirements

REQUIRED TRAINING/EDUCATION

• Bachelor’s degree from a regionally accredited college or university.
• Substitution: Experience, as described below, may be substituted for the required training/education through an established formula.

• Four (4) years full-time or equivalent part-time paid administrative, supervisory, or technical experience in budgeting, accounting, information systems management, purchasing, personnel, or business operations.
• Substitution: Successful completion of graduate coursework from a regionally accredited college or university may be substituted for the required experience through an established formula.