HR Recruiting Specialist

Our Story

The West Side Federation for Senior and Supportive Housing, Inc. (WSFSSH) is a community‐based organization whose mission is to provide safe, affordable housing with supportive services within a residential setting which enhances the independence and dignity of each person. WSFSSH develops, manages, and provides housing for low‐ income older persons, many of whom live with mental illness and/or have experienced homelessness.

Position Description

The organization is seeking a Recruiting Specialist to recruit for “front of building” roles including: front desk staff, porters, kitchen staff, Program Aides and Personal Care Aides. This role is responsible for managing high-volume recruitment efforts while maintaining a strong focus on candidate quality and experience.

Job Duties & Responsibilities

Recruitment & Talent Acquisition

• Lead high-volume hiring efforts while ensuring a high standard of candidate quality
• Source candidates through job boards, referrals, community outreach, and other recruiting channels
• Screen resumes, conduct interviews, and coordinate hiring processes with department managers

Stakeholder Partnership:

• Partner with hiring managers to understand staffing needs, workforce planning, and hiring priorities
• Provide a consultative approach to recruitment, aligning on candidate profiles and hiring strategies

Compliance & Pre-Employment:

• Administer and coordinate complex background checks and pre-employment requirements
• Ensure compliance with all applicable employment laws and hiring regulations (e.g., FCRA, EEO)

Onboarding & New Hire Processing:

• Oversee onboarding of new hires, including completion and compliance of I-9 employment eligibility verification and related employment documentation
• Support a smooth and timely transition from offer acceptance through start date

Data, Systems & Reporting:

• Maintain accurate candidate records in the applicant tracking system (ATS)
• Track and analyze recruiting metrics, candidate flow, and source effectiveness

Candidate Experience & Operations:

• Ensure timely hiring to meet operational and program needs
• Deliver a high-quality, responsive candidate experience throughout the recruitment process

Required Skills / Abilities

• Ability to fill high-volume roles within tight timelines 
• Demonstrated ability to balance speed and quality in hiring

• Experience administering and managing complex background checks while adhering to Fair Credit Reporting Act (FCRA)
• Strong organizational skills with the ability to manage multiple priorities simultaneously
• Excellent communication and interpersonal skills
• Familiarity with recruiting for frontline or service-based roles (preferred)
• Experience building candidate pipelines proactively (not just reacting)

Education & Experience

• Bachelor’s degree in Human Resources, Business Administration, or a related field, or equivalent of education and work experience
• Minimum of 2 years of experience in high-volume recruiting
• Experience working in a nonprofit organization (preferred)
• Hands-on experience using applicant tracking systems (ATS), such as ADP Workforce Now, Sage, UKG, or similar platforms

Benefit Overview

Westside Federation for Senior & Supportive Housing offers full-time employees a comprehensive choice of benefits that include Medical, Dental, Vision, 403(b) retirement savings, Flexible Spending Accounts (FSA), Life & Disability, Employee Assistance Program (EAP), commuter benefits and more. Voluntary benefit options and time off includes 11-12 paid Federal Holidays as well as vacation and sick time.

EEO Statement

WSFSSH is an Equal Opportunity Employer (EEO); employment is based on qualifications, without discrimination on the basis of race, creed, color, national origin, religion, sex, age, disability, marital status, sexual orientation, military status, citizenship status, genetic predisposition or carrier status, or any other protected characteristics as established by law.