Contract Analyst

ABOUT US

The West Side Federation for Senior and Supportive Housing, Inc. (WSFSSH) is a community-based organization responding to the need for low-cost housing. Our mission is to provide safe, affordable housing with supportive services within a residential setting that enhances the independence and dignity of each person. WSFSSH develops, manages, and provides social services in housing for low-income persons, especially those who are older, who have experienced homelessness and who live with mental illness.

Job Summary 

Contracts Analyst will directly report to the Manager of Contracts and Grants and will be responsible for the day-to-day government contract/grant activities. S/he will also aid in special projects and duties assigned by the WSFSSH Senior Management.  

Please Note: This is a full-time position (4) days a week on-site, (1) day a week working from home. 

Job Duties & Responsibilities 

Responsibilities include but are not limited to: 

Contracts and Grants:

• Prepare contract and grant budgets in compliance with contract/grant terms and conditions
• Prepare contract amendments, close-out budget modifications, and other required documentation submission for government (federal, state and city) contracts and private grants.
• Process monthly or quarterly vouchers for payments on government contracts and private grants
• Prepare the Consolidated Budget Reports (CBR) and the use of the New York State Software (SFS)
• Coordinate with Budget team on budgeting and variance reporting of revenue and expenditure related to government contracts and private grants 
• Provide guidance to accounting staff members on cost allocation and coding for contract/grant related expenditure
• Review contracts and grants and ensure compliance with contractual rules and regulation
• Analyze General Ledger accounts related to contracts and grants and record contract related journal entries in the accounting system. 
• Monitor the contracts payments and prepare monthly reconciliation between the voucher amounts and payments received. 
• Advise Budget Analyst in setting up budgets for contract funds and allocation of salary costs in WSFSSH Position Control System (PCS) 
• Assist with government contract audits and compliance audits as required
• Interact with social service directors and building managers for the issues related to contracts and grants

  Other:

• Assist with annual year-end audits 
• Perform special projects as needed 

Required Knowledge Skills & Abilities 

• Strong attention to detail as well as solid organization/time management skills 
• Must have effective verbal and written communication skills
• Must be an enthusiastic, positive team player who is willing to help and who works well with colleagues
• Ability to work in a fast-paced environment and handle multiple tasks concurrently
• Experience using HUD’s eLOCCS system to draw down grant funds
• Proficiency in Microsoft Office applications & Adobe Acrobat Professional
• Proficiency in Sage MIP Fund Accounting and CFR systems Accounting would be an advantage 

Required and Preferred Education, Experience and Credentials 

• Must have a bachelor’s degree (Accounting or related major)

• 2 years of accounting related work experience
• Advanced Excel skills required
• Proficiency in electronic Line of Credit Control System (ELOCCS) and/or Statewide Financial Systems (SFS) 

Physical Requirements 

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift or push up to 10 pounds at a time.
• Travel within our sites, as needed.

Benefit Overview

Westside Federation of Senior & Supportive Housing offers full-time employees a comprehensive choice of benefits that include Medical, Dental, Vision, 403 (B) retirement savings, Flexible Spending Accounts (FSA), Life & Disability, Short-term and Long- term Disability, Employee Assistance Program (EAP) commuter benefits and more Voluntary benefit options and Time Off that includes 11-12 paid Federal Holidays, accrued Vacation and Sick Time. 

EEO Policy or Statement 

WSFSSH is an Equal Employment Opportunity Employer (EEO); employment is based upon employees’ qualifications without discrimination, on the basis of race, creed, color, national origin, religion, sex, age, disability, marital status, sexual orientation, military status, citizenship status, genetic predisposition or carrier status, or any other protected characteristic as established by law.