What are the responsibilities and job description for the 10 Month Secretary - West Plains High School position at West Plains High School?
West Plains High School currently has an opening for a 10 month secretary position for the 2025-2026 school year.
QUALIFICATIONS:
1. Knowledge of computer usage and modern office practices.
2. Effective communication techniques and procedures. Communicate effectively in oral and written form.
3. Establish cooperative relationships in a calm and tactful manner.
4. Effectively carry out oral and written directions.
REPORTS TO: Office Manager and/or Building Principal
JOB GOAL: To assure the smooth and efficient operation of the building principal’s office. To complete all the detail and written work that is essential to ensure the efficiency and effectiveness of the building principal’s office. To contribute to the building principal’s office so that it can be effective in the educational process.
PERFORMANCE RESPONSIBILITIES:
- Read incoming material and sort it according to specific file system in use.
- Clear files at designated intervals under the supervisor’s directions.
- Maintain a log of visitors to the school.
- Maintain a daily student teacher attendance log.
- File correspondences, cards or other records in manner as prescribed by the building principal.
- Welcome students, parents and other visitors and arrange for their comfort. Screen unexpected calls in accordance with building procedures.
- Perform record-keeping tasks in accordance with building procedures.
- Prepare and post notices to building employees as directed by the principal.
- Place and receive telephone calls and record messages in accordance with building procedures.
- Maintain a filing system, as well as a set of locked confidential files. Process incoming correspondence as instructed in accordance with building procedures.
- Obtain, gather, and organize pertinent data as needed into usable form.
- Type a variety of materials such as letters and student records from rough drafts or corrected copy as directed by assistant principal.
- Operate computers, word processors, copiers and facsimile as directed by the assistant principal.
- Monitor student attendance records and make accurate, timely reports in accordance with district procedure.
- Maintain food service records and billing procedures
- Assist students with necessary directions.
- Sign students in and out of school in accordance with district procedure.
- Process discipline referrals as required.
- Monitor office aides who are assigned to work in the office.
- Monitor activities related to graduation.
- Respond to state and local officials as directed by administrator.
- Perform other duties and responsibilities necessary in the operation of the office.
TERMS OF EMPLOYMENT: Salary and work year to be established by the Board of Education. (10 Month)
EVALUATION: Performance of this job will be evaluated in accordance with provisions of the Board’s policy on Evaluation of Support Personnel.
Closing Date: When filled.
Salary : $15