What are the responsibilities and job description for the WNHS Special Education Secretary position at West Noble School Corporation?
The Special Education (SPED) Secretary provides essential administrative and clerical support to the Special Education department, ensuring compliance with state and federal regulations. This role acts as a central hub for managing student records, tracking compliance deadlines, and assisting Teachers of Record (TORs) with data entry for Individualized Education Programs (IEPs).
Key Responsibilities
1. IEP Data Entry & Document Management
- Input specific IEP components before case conferences, including:
- Parts of present levels (test scores and current grades).
- Conference start notes (e.g., scheduled attendees, to be updated if changes occur at the conference).
- Courses of study (input once guidance and TORs finalize schedules).
- Document and incorporate written transition assessment results into the IEP as provided by the instructor.
- Note: The secretary does not administer student assessments.
2. Records, Compliance, & Tracking
- Request, process, and maintain incoming and outgoing student records.
- Carefully track IEP due dates, case conference timelines, and other critical compliance dates.
- Process and manage student Withdrawal Forms and Event Sheets.
3. Coordination & Communication
- File finalized IEPs and securely transmit them to the special education cooperative (co-op).
- Collect required parent/guardian signatures for IEP approvals and Medicaid reimbursement documentation.
Required Skills & Qualifications
- Detail-Oriented: Exceptional organizational skills to manage strict compliance timelines and sensitive data entry.
- Communication: Ability to professionally coordinate with teachers, administration, and parents to collect signatures and documentation.
- Technical Skills: Proficiency with data entry, spreadsheet management, and adapting to specialized IEP data systems.
- High school diploma or equivalent required
This job description is subject to change