Administrative Assistant IV - DOC

Administrative Assistant IV - Capital Bond Department

This is a year round position that is subject to the continuation of Capital Bond funding.

Wage for this position will be determined by verified years of experience and our classified collective bargaining agreement.

DEFINITION

Under the supervision and direction of the Capital Construction Program Manager, the administrative assistant supports successful delivery of capital improvement projects for the West Linn-Wilsonville School District. Provides confidential administrative assistance to the Capital Bond Department.

DISTINGUISHING CHARACTERISTICS

This position requires a self-starter, strong time management skills, and knowledge of accounting software. Employees at this level must exercise a high degree of independent judgment and professionalism.

EXAMPLES OF DUTIES

Enter requisitions for capital expenditures; prepare documentation for credit card statement review and approval; prepare capital bond payroll expenditures for review; run financial reports, pull documents, and obtain records from software in support of financial audits and reconciliations; open, review and deliver incoming mail; answer and direct phone calls; coordinate and schedule appointments and meetings for the department; updating and sorting files; gather and draft board packets and board resolutions; take and distribute meeting minutes; information research; support procurements by drafting and posting notices and other procurement communications and documents; maintain program procurement page on the district website; complete Bureau of Labor and Industry prevailing wage submittal forms WH-81/39 after contractor selection, obtains checks for related fees and submits for review and approval; other duties as assigned.

DESIRABLE QUALIFICATIONS

Knowledge of:

• Business English, spelling, punctuation, and mathematics;
• Current office practices, procedures, keyboarding, and equipment;
• Use and navigate computer technology with high degree of proficiency;
• Perform word processing and other related software programs;
• Rules, regulations, procedures and functions of the district;
• Office management principles and ability to apply this knowledge to work problems.

Ability to:

• Read, write, and follow oral and written instructions with little supervision;
• Work independently on difficult clerical tasks;
• Perform word processing with speed and accuracy;
• Effectively and politely communicate with community members, contractors, staff and the public;
• Establish and maintain harmonious relationships with fellow employees, contractors and the general public;
• Effectively organize work to ensure it is complete and accurate;
• Maintain confidentiality in all phases of work, i.e. records, meetings, etc.
• Take on new challenges and tasks;
• Must routinely lift up to 50 pounds unassisted and over 50 pounds with assistance;
• Complete all district required trainings.

Experience:

• Three years of general clerical experience.
• Experience in a similar K-12 school environment preferred.

Education:

• High school diploma or equivalent as required by Oregon Administrative Rules, Oregon Department of Education.

Benefits:
The West Linn-Wilsonville School District offers a competitive benefits package, including District-paid 6% PERS retirement contribution, Medical, Dental, and Vision insurance, an Employee Assistance Program, and Professional Development & Tuition Reimbursement (prorated based on FTE). For a full list of benefits offered to our employees, please click here. Please note, Classified employees must work a minimum of .5 FTE to be eligible for insurance.

Community and District Information:

The West Linn-Wilsonville School District is nestled within two thriving cities, West Linn and Wilsonville, within the rural area of Clackamas County. Both communities have a strong legacy of support for their schools, music and arts endeavors, and the overall well-being of their patrons. The school district and surrounding communities have experienced steady, constant growth over the past three decades. The estimated student population of the District as of December 2025 is 8,600.

It is the policy of the West Linn-Wilsonville Board of Education and School District (WLWV) that no discrimination or harassment on the grounds of race, color, national origin, religion, sex, sexual orientation, age, marital status, veterans' status, genetic information, or disability shall occur if the employee with or without reasonable accommodation, is able to perform the essential functions of the position. These protections apply to students, employees, and other members of the public. West Linn-Wilsonville School District is committed to equal access and equal opportunity in all activities/services, educational programs, and employment. Persons having questions regarding equal opportunity and nondiscrimination should contact the Director of Human Resources at the West Linn-Wilsonville School District, 503-673-7095.