Payroll Administrator

Western EcoSystems Technology, Inc. (WEST) is a dynamic medium size environmental consulting firm that provides innovative solutions through applied science, with offices across the United States and Canada.  We are looking for a full-time Payroll Administrator in one of our offices or potentially remote.

WEST has a core team of operations professionals to help support our services team. Since its founding in 1990, the WEST team has shaped our work through our core values and key principles that our work matters to our clients, communities, and the environment. Join WEST and discover a company of passionate, committed, and highly motivated individuals.

Please click here to see what benefits WEST offers!

The minimum base salary for this position is $65,000 and the maximum is $75,000, plus additional annual profit-sharing bonus potential. Salary may vary based on education, knowledge, and experience.

Job Description:

The Payroll Administrator is a key member of the Human Resources team responsible for performing payroll and administrative tasks to ensure accurate processing, recording, and auditing of WEST’s multi-state and Canadian payroll and associated taxes. This role works closely with support staff and management to ensure payroll compliance and accuracy across jurisdictions.

Responsibilities include:

• Prepare and process bi-weekly payroll for U.S. employees in multiple states and provide payroll data for Canadian payroll processing
• Review new hires and payroll system data for accuracy and completeness
• Audit, review, and post timekeeping records in compliance with company standards
• Ensure proper overtime coding across multiple state and provincial requirements
• Calculate and process payroll deductions, additions, garnishments, and levies
• Reconcile bi-weekly benefit withholdings (medical, dental, vision) and reimbursements
• Manage vacation, sick, and other leave accruals for full- and part-time employees
• Respond to employee questions regarding pay, deductions, and withholdings
• Assist with payroll tax deposits and preparation of monthly, quarterly, and annual filings
• Support multi-state tax compliance, including unemployment and workers’ compensation reporting
• Research and register payroll tax accounts in new states
• Reconcile payroll tax general ledger accounts and prepare quarterly adjustments
• Assist with year-end processing, including W-2 preparation in compliance with IRS regulations
• Maintain payroll records in accordance with legal requirements
• Prepare ad hoc reports and analysis for management
• Stay current on payroll laws and regulations and communicate updates as needed
• Maintain strict confidentiality of payroll and employee information

This is a general description of the functions for this position and is not inclusive of the duties which may be associated with this position.

Requirements:

 A Payroll Administrator plays a critical role in ensuring accurate, compliant, and timely compensation for employees, safeguarding both employee trust and organizational integrity, and therefore the ideal candidate must meet the following qualifications and requirements.

• Bachelor's degree in accounting, Business, or payroll certification
• 2–5 years of multi-state payroll or bookkeeping experience
• Strong knowledge of payroll processes, compliance, and multi-state tax requirements
• High attention to detail with a focus on accuracy and timeliness
• Strong organizational and time management skills
• Proficiency in payroll systems (Deltek VantagePoint experience preferred, but not required) and Microsoft Office
• Ability to interpret and apply payroll regulations and policies
• Excellent communication and interpersonal skills
• Ability to manage multiple priorities in a fast-paced environment
• Strong analytical and problem-solving skills
• Proven ability to handle sensitive and confidential information

After an offer of employment is made, the candidate must successfully pass a pre-employment background check, drug screening, and a DMV records check that meets WEST’s minimum criteria to operate a motor vehicle on behalf of the company.  A valid driver’s license will be required. 

WEST provides equal employment opportunities to all individuals regardless of their race, color, religion, gender identity or expression, age, sex, sexual orientation, national origin, disability status, genetics, and any protected veteran status, and any other characteristic protected by federal, state or local law.  Further, WEST takes affirmative action to ensure that all individuals are treated fairly, and without discrimination, for recruitment, selection, advancement and every other term and privilege associated with employment.