What are the responsibilities and job description for the Administrative Assistant - Activities position at West Fargo Public Schools?
Job Description
Position Title: Administrative Assistant - Activities
Location: Cheney Middle School
Department: Administrative Assistants
Reports To: Building Principal
Term: Ongoing 215-day position
Schedule: Mon-Fri Full-time.
Salary: Position follows the Classified Salary Schedule 2026-2027 at B214. Starting salary begins at $20.25-$23.25/hour, based on experience.
Date of last review: June 2026
SUMMARY: The Administrative Assistant Activities position provides administrative support for the Activities Director (AD), school administration, learners, educators, parents, and the wider district community by implementing building-wide systems and district procedures and policies.
To Apply: Please complete the application and include three references. Not including the required documents/references may result in loss of candidacy.
QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty and requirement satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required for the role. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
ESSENTIAL DUTIES AND RESPONSIBILITIES: (Other duties may be assigned)
Collaboration
Position Title: Administrative Assistant - Activities
Location: Cheney Middle School
Department: Administrative Assistants
Reports To: Building Principal
Term: Ongoing 215-day position
Schedule: Mon-Fri Full-time.
Salary: Position follows the Classified Salary Schedule 2026-2027 at B214. Starting salary begins at $20.25-$23.25/hour, based on experience.
Date of last review: June 2026
SUMMARY: The Administrative Assistant Activities position provides administrative support for the Activities Director (AD), school administration, learners, educators, parents, and the wider district community by implementing building-wide systems and district procedures and policies.
To Apply: Please complete the application and include three references. Not including the required documents/references may result in loss of candidacy.
QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty and requirement satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required for the role. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
ESSENTIAL DUTIES AND RESPONSIBILITIES: (Other duties may be assigned)
Collaboration
- Creates welcoming environment for visitors to school and assists with inquiries.
- Assists visitors to the office including learners, parents/guardians, employees and staff, substitute teachers, paraprofessionals, and other staff.
- Assists in planning and scheduling school events and activities.
- Responds to inquiries from learners, parents/guardians, employees and staff, substitute teachers, paraprofessionals, and other staff., employees and provides information, facilitates communication, and provides direction.
- Develops positive, effective working relationships with learners and staff.
- Provides. timely and accurate information to learners, educators, families, and stakeholders via email, phone call or walk-in traffic as requested.
- Prepares, copies, and distributes notices and/or memoranda or other correspondences for the purpose of informing school employees regarding activities, events, or other work-related matters.
- Actively engages in conversation with working partnerships to ensure the office operates in an efficient and effective manner.
- Acts as a liaison for school administration and other school partners to provide insight and education on school administration-related topics.
- Prepares, copies, and distributes notices, memoranda, or other correspondence for the purpose of informing school employees regarding activities, events or other work-related matters.
- Connects and shares ideas through appropriate/applicable formats to express thoughts and ideas with integrity.
- Understands the complexities of cultural and global issues and how they relate to employee and learners' experiences.
- Partners with others to resolve potential controversy and conflict through respectful discussion.
- Proactively seeks to understand the ideas, opinions, and skills of others.
- Connects with team members and shares ideas in an effort to improve the overall learner and employee experience.
- Excels in implementing creative solutions focused on process improvement.
- Excels in prioritization and planning in order to ensure tasks and responsibilities are completed in a timely, efficient manner.
- Reasons, interprets, and analyzes information to generate new knowledge and understanding.
- Maintains communication with supervisor and director regarding general feedback, career advancement opportunities, and areas of growth opportunities.
- Maintains composure while dealing with stressful situations.
- Proactively seeks out resolutions and takes initiative to resolve knowledge gaps.
- Completes assigned office tasks and proactively seeks out additional responsibilities.
- Operates in an organized manner and instills processes to expand organizational skills to other colleagues.
- Assists in maintaining documents, files, and records for the purpose of providing up-to-date reference and audit trail for compliance.
- Prepares purchase orders for the purpose of submitting them to the school district's accounting/finance office.
- Assists in maintaining inventory of supplies and materials.
- Answers telephone calls and provides information and assistance to callers.
- Distributes incoming mail appropriately and sends outgoing mail.
- Registers new learners, ensures forms are complete, obtains transcripts and other documentation as needed, and enters data into the computer system regarding enrollment and student records.
- Makes reservations for co-curricular events.
- While performing the essential duties and responsibilities of this role, the employee is regularly required to reach with hands and arms.
- While performing the essential duties and responsibilities of this role, the employee is regularly required to stand, walk, bend, talk, and hear.
- The specific vision abilities required for this role include close and peripheral vision.
- The employee may be required to lift up to ~30 pounds.
- The employee must work with the public and various WFPS staff while simultaneously managing several competing demands.
- The employee will work in an environment that has a quiet to loud noise level.
- High School Diploma or General Education Degree (GED).
- Minimum of two years of office administrative experience is preferred.
- Associate's Degree in office administration or closely related field is preferred.
- Prior experience working in an office environment is required
- Prior experience working in a school office setting or in a youth activities organization is preferred.
- Excellent computation skills Microsoft Office Suite, Excel/Spreadsheets, etc.
- Ability to read, write, and comprehend simple instructions and short correspondences in the English language.
- Ability to communicate effectively verbally, expressively, and reactively.
- Exercise confidentiality, discretion, and good judgement.
- Adhere to the assigned work schedule by maintaining regular and punctual attendance.
- None.
Salary : $20 - $23