What are the responsibilities and job description for the West Elementary Secretary position at West Elementary?
The Allamakee Community School District is seeking an Elementary School Secretary to serve as the welcoming face and administrative backbone of our West Elementary Campus. This full-time position offers an exciting opportunity to contribute to a vibrant educational community while utilizing your clerical expertise and office management talents.
Responsibilities
- Serve as the first point of contact at the front desk, greeting visitors, parents, students, and staff with professionalism and warmth
- Manage multi-line phone systems, directing calls efficiently and providing excellent customer service
- Maintain accurate records through data entry, filing, and document proofreading to support school operations
- Handle calendar management for school events, meetings, and appointments
- Assist with administrative duties like copying, faxing, mailing, and preparing correspondence or reports
- Coordinate communication between teachers, parents, district offices, and community partners to ensure timely information flow
- Maintain strict confidentiality when handling student records, staff information, and sensitive communications in accordance with district policies and federal privacy laws (FERPA)
Experience
- Prior office experience in an educational or administrative setting is highly preferred
- Demonstrated proficiency with computer literacy including Microsoft Office Suite (Word, Excel) and Google Workspace applications
- Experience managing multi-line phone systems and providing exemplary phone etiquette
- Strong organizational skills with the ability to prioritize tasks efficiently in a fast-paced environment
- Clerical experience involving data entry, filing systems, proofreading documents, and customer support is essential
Join us in making a meaningful difference in young learners’ lives by providing exceptional administrative support! This role is perfect for someone energetic, detail-oriented, and passionate about fostering a welcoming educational environment.
Interested applicants should direct questions and submit an employment application, cover letter and resume to:
Samantha Thornton (sthornton@allamakee.k12.ia.us)
Kelli Olson (kolson@allamakee.k12.ia.us)