What are the responsibilities and job description for the Procurement Specialist position at West Coast University?
Essential Functions and Responsibilities
- Serve as the single point of contact for all Purchase Order (PO) related activities companywide.
- Partner with finance, operations, and other departments to align purchases with budget(s).
- Ability to review and negotiate POs with vendors to ensure fair and competitive pricing.
- Prepare PO reports to help identify trends, consolidate vendors, and reduce costs.
- Gather market trend data to help identify cost savings opportunities.
- Accurately and timely place POs daily; ability to troubleshoot PO related challenges.
- Track vendor PO SLA’s/KPI’s to ensure delivery of product(s) and service(s) on time.
- Review POs and purchase history to help monitor annual spend.
- Establish solid relationships with vendors and internal partners.
- Monitor vendor inventory to ensure smooth supply chain operations.
- Support strategic RFP/RFx process on key initiatives.
- Ensure vendor compliance with procurement policies and quality standards.
- Ability to self-direct, self-pace, and multi-task daily activities.
- Maintain regular and timely attendance, report to work as scheduled and as required; ensure time worked and/or time-off is recorded properly.
- Conduct job responsibilities in accordance with the standards set out in the Associate Handbook, University’s Code of Ethical Conduct, Compliance Agreement, Sexual Harassment Policy or any of its policies and procedures, applicable federal and state laws, and applicable professional standards.
- Exercise care, proper use and maintenance of department equipment and supplies and identify unsafe conditions and make appropriate adjustments.
- Maintain order, cleanliness and safety at work.
- Collaborative, team player.
- Perform other duties as assigned.
- Associate or Bachelor’s degree in a related field preferred or 3-5 years of equivalent work experience.
- Knowledgeable in procurement and supply chain management processes.
- ERP software experience, e.g., Basware, Great Plains, Oracle preferred; report generation.
- Microsoft Office suite experience including Intermediate MS Excel skills or higher.
- Strong verbal, written and interpersonal communication skills.
- Ability to work effectively in a highly diverse organization.
- Familiarity with the Uniform Commercial Code.
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Do you want a career that allows you to make a difference in other people’s lives? Discover what it means to truly believe in the work that you do at West Coast University.
At West Coast University, we have the privilege of educating students seeking careers in healthcare and guide them through their transformational journey from student to caregiver. Our associates are united behind that purpose and share a deep commitment to our values of teamwork, collegiality, transparency, and a student-centric approach to all we do. This focus creates an aligned, nimble, and consensus-driven culture that is solution-oriented and supports our associates’ professional growth.
West Coast University is proud to be an equal opportunity employer. We embrace diversity and are dedicated to creating an inclusive environment for all associates.