Finance Administration Manager

Finance & Administration Manager

Location: Coos Bay, Oregon

Work Model: Onsite

Compensation: $110,000 – $130,000 base

Reports To: Owner / President

Relocation: Open to relocation support for the right situation

The Opportunity

West Coast Contractors is seeking a Finance & Administration Manager to lead accounting, financial reporting, job cost visibility, office operations, and administrative processes for a long-standing, family-run heavy civil contractor in Coos Bay, Oregon.

This is a high-impact, hands-on leadership role with direct visibility to ownership. The company is approximately $50M–$60M in annual revenue today, with a goal of scaling toward $120M over the next five years.

You will step into a critical seat where your ability to strengthen financial reporting, build structure, lead the office team, and improve systems will directly support the company’s next stage of growth.

This is not a narrow accounting role — it is a build-and-lead opportunity for someone who can move finance from basic reporting into a stronger Controller / Finance & Administration leadership function.

What You’ll Do

• Own the monthly close process, including reconciliations, journal entries, financial reporting, P&L, balance sheet, and cash flow visibility for ownership.
• Produce and improve job cost reports, WIP schedules, cash flow reporting, margin visibility, and project-based financial insights.
• Oversee accounting and office operations, including AP, payroll, administrative support, documentation, compliance, and day-to-day workflow.
• Lead and develop a small accounting/administrative team with a balance of empathy, accountability, training, and clear expectations.
• Support project managers, estimators, and field supervision with cost reports, billing support, paperwork flow, and timely financial answers.
• Provide oversight of payroll processes, with union payroll, certified payroll, prevailing wage, and public works exposure considered highly valuable.
• Standardize SOPs, workflows, internal controls, and documentation around accounting, payroll, job cost, billing, and office administration.
• Partner with outside CPA, banking, insurance, bonding, and financial partners to ensure accurate reporting and strong business support.
• Help evaluate and better utilize systems, including Vista / Trimble, Bid2Win, Excel, and potential future ERP or process improvements.

What You Bring

• 5–10 years of progressive accounting, finance, or business operations experience, ideally in construction, heavy civil, or another project-based environment.
• Experience with monthly close, financial reporting, job costing, WIP, cash flow, budgeting, forecasting, or project-based reporting.
• Strong understanding of accounting operations, internal controls, AP, AR, payroll, reconciliations, and general ledger activity.
• Payroll oversight experience; union payroll, certified payroll, prevailing wage, or public works compliance experience is a strong plus.
• Strong Excel and systems aptitude; experience with Vista / Trimble, Bid2Win, Sage, Viewpoint, or similar construction systems is a plus.
• Ability to lead a small team, build trust with long-tenured employees, coach newer team members, and bring structure without creating unnecessary friction.
• High integrity, strong attention to detail, sound judgment, humility, and the ability to own mistakes, solve problems, and communicate clearly.
• Comfortable working onsite in Coos Bay and serving as a central hub between ownership, office staff, project teams, and the field.

Why West Coast Contractors

• Direct access to ownership — this role reports to the Owner / President and serves as the top in-house leader for accounting and office operations.
• Build and improve — the company is implementing EOS® and becoming more structured, scalable, and data-driven.
• Long-term growth runway — as the company grows, this role could evolve toward Controller, VP Finance, or broader finance leadership responsibility.
• Strong team foundation — you will inherit an office/accounting team with institutional knowledge and the opportunity to build better process, accountability, and cross-training.
• Meaningful impact — your work will help leadership gain better real-time visibility into financial performance, job cost, cash flow, and operational decision-making.
• Coastal Oregon lifestyle — Coos Bay offers access to the coast, mountains, fishing, hunting, and outdoor recreation for someone who values a smaller community setting.
• Practical flexibility — the role is onsite, but the company is flexible around family needs and understands that life happens.

Why This Role Stands Out

This is not a maintenance seat where you are simply keeping the books moving. West Coast Contractors is looking for a trusted finance and administration leader who can stabilize the transition, strengthen reporting, build better processes, and help the business scale.

For the right person, this is an opportunity to combine hands-on accounting leadership, team development, office operations, systems improvement, and long-term advancement potential in a company where character, integrity, collaboration, and accountability matter.