What are the responsibilities and job description for the Administrative / Project Assistant position at West Coast Architectural Millwork?
TITLE: ADMINISTRATIVE / PROJECT ASSISTANT
RESPONSIBILITIES:
- Being punctual and on time, everyday
- Answering telephones, taking complete and detailed messages
- Scheduling meetings, appointments & events
- Greeting customers & directing them to the proper department or person
- Filing, faxing, e-mailing and photocopying
- General office duties as required throughout the day/week
- Performing tasks in Excel, Word and Quickbooks applications, as required
- Creating Excel SS for Projects
- Creating Material / Hardware order sheets for Vendors
- Scheduling Deliveries – confirm time and COD amount
- Printing Delivery Directions
- Order office supplies and help with special events
- Get vendor quotes and create purchase orders once pricing is approved
- Match up Delivery slips with Purchase Orders & Invoices
- Entering all A/P’s in QuickBooks, in proper categories, we will train
- Creating templates, charts & binders for paperwork tracking
- Coordinate Service Schedules
- Printing weekly time-cards
ESSENTIAL FUNCTIONS:
- Able to sit at desk for 90% of work period
- Able to lift & move up to 20 lbs. of office supplies & equipment, as needed
QUALIFICATIONS:
- Proficient in Outlook, Word, QuickBooks, Excel and other software
- Able to read and enter information with detailed accuracy
- Basic accounting knowledge, able to use calculator
- Very detail oriented
- Excellent written, oral and phone communication skills
- 3 years of proven office skills
- Strong organizational skills
- Excellent time management skills
- Construction / Architectural Background a plus
- Able to multi-task & work independently
- Team player with excellent people skills
- Must be neat & have a professional appearance
- Able to take constructive criticism & improve, as needed
- Have a positive & professional attitude & demeanor
We are looking to hire immediately so if you have the qualifications please contact us.
Job Type: Full-time
Pay: $28.00 - $32.00 per hour
Benefits:
- 401(k)
- Paid time off
Ability to commute/relocate:
- Redwood City, CA 94063: Reliably commute or planning to relocate before starting work (Preferred)
Work Location: In person
Salary : $28 - $32