High School Secretary (Anticipated) - 198 Days

Description:
The West Burlington Independent School District has an opening for an full-time Secondary School Principal's Secretary. Excellent interpersonal and organizational skills needed. Must have the ability to multi-task
effectively in a fast passed office environment.

Required Information:

• Cover Letter
• Resume
• Completed Application

Application Procedure:
Apply Online

Qualifications, Responsibilities, & Duties

Organize and maintain student registration, serves as school registrar, schedules, student management system, cumulative folders and records. Answer the telephone and take messages. Type, duplicate, and collate various materials. Be knowledgeable of current office practices, new procedures, student management system for grade reporting and student transcripts, and other forms for office use. Set up and work at new school year registration.

Works primarily with Secondary school administration and secondary staff.

• High ethical standards and ability to maintain confidentiality
• Working knowledge of and experience with applications; such as: google docs, Word, Excel
• Minimum High School Diploma; Post Secondary Training preferred not required
• Strong communication skills; both verbal and written
• Ability to work independently and collaboratively as a team member
• Greets all visitors, determines their needs, checks appointments, and directs them to the proper person
• Answers all office telephones calls courteously and responds appropriately to requests for information
• Substitute teacher scheduler
• care to health related needs of students
• Ability to manage multiple tasks and accurately maintain records
• General office machines usage and troubleshooting
• Duplicates materials for the district using the most efficient and cost effective method available during designated times.
• Keeps accurate records of all money received or gives to the maintainer of that fund.
• Inventories and prepares orders for general supplies and forms for the high school.
• Maintains the permanent records of all graduates and students.
• Picks up mail from the post office at times and distributes mail to staff.
• Types a variety of materials, such as letters, student records, reports, memos, etc.
• Handles student registration.
• Maintains and updates parent files and lists.
• Performs various related office duties as assigned.

Additional Duties
Perform any other related duties as assigned.
Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility.

Equipment
Use standard office equipment, such as personal computers and copiers.

Travel Requirements
Travel between schools, or between schools and central offices, may be required for certain positions.

Physical and Mental Demands, Work Hazards

• Work in standard office and school building environments.

Qualifications Profile
Any combination of education and experience providing the required skill and knowledge for successful performance would be qualifying. Typical qualifications would be equivalent to:

• High School diploma or equivalent.
• Prior successful clerical experience preferred.