Counseling Secretary

Hours: 40
Salary: $16.36
Calendar: 204

PURPOSE
To create a friendly, calm, helpful atmosphere to all who enter our office.

PERFORMANCE RESPONSIBILITIES
To assist the counselors, psychologist, resource officer, nurse in any way possible to help their jobs run smoothly. To maintain accurate student records. To help create a close working relationship with the main office.

ESSENTIAL DUTIES

• Notify students/parents of the beginning of school and explain material at registration.
• Maintain a computer listing of all general and scheduled information such as staff lists, master schedules, student handouts, teacher's notices, and bell schedules.
• Assist students and parents with registration. Prepare cum file, records, and requests, etc.
• Maintain cum file on all student transfers.
• Maintain supply of all forms used by counselors, psychologists, students, etc.
• Request and distribute various computer reports for counselors, teachers, principal, and secretaries.
• Order all counseling supplies at beginning of and throughout the year.
• Pick up and distribute mail from main office to appropriate person.
• Maintain IBM System 36 computer (backing up, changing paper, etc.).
• Keep all transcripts current and process transcript request.
• Type student letters of recommendation for college scholarships.
• Help with open house, parent night, and parent/teacher conferences. (typing notices, bulk mailing, etc.)
• Perform other tasks as assigned by principal.

QUALIFICATIONS

• High School Diploma, successful experience in clerical work, proficiency in typing and word
  processing and ability to deal effectively with the public as well as strong public relations skills.

ESSENTIAL PHYSICAL ABILITIES

• Sufficient clarity of hearing, with or without reasonable accommodation, which permits the employee to discern verbal instructions, use a telephone, and communicate with other employees and the public;
• Sufficient visual acuity, with or without reasonable accommodation, which permits the employee to comprehend written work instructions and comprehend and organize documents and text forms;
• Sufficient manual dexterity, with or without reasonable accommodation, which permits the employee to operate standard office equipment and to make adjustments to equipment;
• Sufficient body mobility, flexibility, strength and balance, with or without reasonable accommodations, which permits the employee to work in an office environment, lift up to 20 pounds and perform standard office functions.

EVALUATION
Yearly by supervisor

TERMS OF EMPLOYMENT
To be determined by calendar year.
Regular attendance is an essential function of this job

• If you are chosen for this position your employment with the District would be "at will". Employment at Will means that the employee or the District may terminate the employment relationship with or without cause, and with or without notice, at any time.
• As per Idaho Code 65-5-1/65-503: "Eligible veterans are provided advantages in public employment in Idaho…"