What are the responsibilities and job description for the Clerical Assistant position at West 4th Strategy?
Clerical Assistant
ROLE
We are seeking an experienced Clerical Assistant to support the U.S. Attorney's Office (USAO), Eastern District of Louisiana (EDLA). The USAO EDLA prosecutes and defends cases on behalf of the federal government. In this role, you will provide clerical and administrative support to the Monetary Penalties and Recovery Unit (MPRU), assisting both the Financial Litigation Unit and Asset Forfeiture Unit with data entry, case documentation, and asset-related casework. You will help ensure case records, financial documentation, and asset-related information are entered, maintained, and updated accurately and efficiently. This is a full-time opportunity. We can offer a competitive salary and a comprehensive benefits package.
Apply today!
RESPONSIBILITIES
LOCATION
CLEARANCE
CLIENT
TRAVEL
WORK HOURS
EMPLOYMENT CLASSIFICATION
RELOCATION
West 4th Strategy is an Equal Opportunity (EEO) employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, gender, sexual orientation, ancestry, national origin, age, marital status, mental disability, physical disability, medical condition, pregnancy, political affiliation, military or veteran status, or any other basis prohibited by federal or state law.
Other Considerations: applicants will be subject to a background investigation. This position requires access to Department of Justice facilities and systems, and as a condition of employment, selected candidates must complete and receive favorable adjudication from a federal government background investigation as required by the U.S. Department of Justice. Individual's primary workstation is located in an office area. The noise level in this environment is low to moderate. Regularly required to sit for extended periods up to 80% of the time; frequently required to move about to access file cabinets and use office equipment such as PC, copier, fax, telephone, cell phone, etc. Occasionally required to reach overhead, bend, and lift objects of up to 10 lbs. Specific vision abilities required by this job include the use of computer monitor screens up to 80% of the time.
ROLE
We are seeking an experienced Clerical Assistant to support the U.S. Attorney's Office (USAO), Eastern District of Louisiana (EDLA). The USAO EDLA prosecutes and defends cases on behalf of the federal government. In this role, you will provide clerical and administrative support to the Monetary Penalties and Recovery Unit (MPRU), assisting both the Financial Litigation Unit and Asset Forfeiture Unit with data entry, case documentation, and asset-related casework. You will help ensure case records, financial documentation, and asset-related information are entered, maintained, and updated accurately and efficiently. This is a full-time opportunity. We can offer a competitive salary and a comprehensive benefits package.
Apply today!
RESPONSIBILITIES
- Provides clerical support to various office personnel in the MPRU
- Enters information into various databases, including opening cases and establishing new debts in CDCS, the FLU collection database
- Closes expired or fully paid debts
- Generates routine reports through Analytics, the FLU reporting database, including Weekly and Monthly Collection Reports, Statistical Reports, Tickle/Task Reports, and Indirect Payment Reports
- Generates routine documents, including Demand Letters, Default Letters, Employment Verification Letters, Liens and Releases of Lien, Motions to Enroll and Substitute Counsel of Record, Petitions to Remit Fine, Garnishment pleadings, Direct Notice letters for Asset Forfeiture, and Conflict of Interest forms for AUSAs
- Assists and supports Collection Agents, Paralegal Specialists, and the Supervisory Paralegal Specialist in the collection of debts in criminal and civil cases, including reconciling payment histories and posting missing or indirect payments
- Assists with asset investigations and enforcement to recover restitution owed to crime victims and agencies, including running reports and research through CLEAR, Lexis/Nexis, credit reports, assessor office searches, and skiptracing
- Records liens and abstracts of judgment liens in applicable parishes/counties and enters recordation information in CDCS
- Redacts personally identifiable information (PII) from medical records, financial records, and other documents requiring redaction
- Provides routine administrative support, including opening electronic and paper files, entering calendar dates, preparing direct notice for Asset Forfeiture cases, entering data into the case management system, and closing files, scanning, and records maintenance
- Specialized experience that has equipped the applicant with the competencies, knowledge, skills, and abilities to successfully perform the duties of the position, typically related to the work of the position to be filled
- Computer skills: proficiency in MS Word, MS Excel, MS Outlook, MS Access, and other databases, as well as Adobe Acrobat Professional
- Strong communication skills; ability to work and interact professionally and effectively with all levels of staff
- Ability to meet established deadlines and work as a team player in a professional office
- Skill in meeting and dealing with people in a courteous and tactful manner
- Ability to review a wide variety of documents, both legal and non-legal, including Motions and Briefs
LOCATION
- U.S. Attorney's Office, Eastern District of Louisiana — (On-site required)
CLEARANCE
- U.S. Citizenship required
- Must be eligible for a Minimum Background Investigation
CLIENT
- Department of Justice, U.S. Attorney's Office, Eastern District of Louisiana — Monetary Penalties and Recovery Unit (MPRU)
TRAVEL
- Local travel within the commuting area is not reimbursed; non-local travel may be required and must be authorized in advance by the Contracting Officer
WORK HOURS
- 40 hours per week, 8 working hours per day, Monday–Friday
- Office hours are 8:30 am to 5:00 pm; situational telework may be authorized per agency policy
EMPLOYMENT CLASSIFICATION
- Employment Classification Eligibility — W2
RELOCATION
- Not eligible for relocation benefits
West 4th Strategy is an Equal Opportunity (EEO) employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, gender, sexual orientation, ancestry, national origin, age, marital status, mental disability, physical disability, medical condition, pregnancy, political affiliation, military or veteran status, or any other basis prohibited by federal or state law.
Other Considerations: applicants will be subject to a background investigation. This position requires access to Department of Justice facilities and systems, and as a condition of employment, selected candidates must complete and receive favorable adjudication from a federal government background investigation as required by the U.S. Department of Justice. Individual's primary workstation is located in an office area. The noise level in this environment is low to moderate. Regularly required to sit for extended periods up to 80% of the time; frequently required to move about to access file cabinets and use office equipment such as PC, copier, fax, telephone, cell phone, etc. Occasionally required to reach overhead, bend, and lift objects of up to 10 lbs. Specific vision abilities required by this job include the use of computer monitor screens up to 80% of the time.