Human Resource Assistant

Job Title: Human Resource Assistant
Department: Human Resources
Reports To: Director of Human Resources / Organizational Development
Employment Type: Full-Time

Position Summary

The Human Resources Assistant provides administrative and operational support to the HR department. This role is responsible for assisting with day-to-day HR functions, including recruitment coordination, employee records management, onboarding, compliance, and general employee support. The ideal candidate is highly organized, detail-oriented, and capable of handling confidential information with professionalism.

Key Responsibilities

HR Administration

• Maintain accurate and up-to-date employee records, both electronic and physical files
• Assist in processing employee status changes (hires, terminations, transfers, promotions)
• Ensure HR documentation is completed, filed, and compliant with company policies and legal requirements
• Support payroll preparation by providing relevant employee data and updates

Recruitment & Onboarding

• Coordinate job postings, screen resumes, and schedule interviews
• Assist in preparing offer letters and employment documentation
• Facilitate new hire onboarding, including orientation scheduling and document collection
• Ensure completion of I-9 forms, background checks, and onboarding compliance

Employee Relations Support

• Serve as a point of contact for employee inquiries related to HR policies and procedures
• Assist in handling employee concerns and escalating issues as appropriate
• Support engagement initiatives and internal communication efforts

Compliance & Reporting

• Ensure compliance with federal, state, and local employment laws and regulations
• Assist with audits and preparation of HR reports (e.g., headcount, turnover, attendance)
• Maintain confidentiality of sensitive employee and company information

Training & Development

• Coordinate training sessions and track employee participation
• Support performance management processes, including evaluations and documentation

General Support

• Assist with benefits administration, including enrollment and employee inquiries
• Support HR projects and initiatives as assigned
• Perform other administrative duties as needed to support the HR function

Qualifications

Education & Experience

• Bachelor’s or Associate degree in Human Resources, Business Administration, or related field preferred
• 1–3 years of experience in an HR or administrative role
• Experience in a manufacturing or fast-paced environment is a plus

Skills & Competencies

• Strong organizational and time-management skills
• High attention to detail and accuracy
• Excellent written and verbal communication skills
• Ability to handle confidential information with discretion
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Familiarity with HRIS systems (e.g., ADP or similar platforms) preferred
• Knowledge of basic employment laws and HR best practices

Work Environment & Expectations

• Ability to manage multiple tasks and meet deadlines in a fast-paced environment
• Strong interpersonal skills and ability to work collaboratively across departments
• On-site presence required, with flexibility based on business needs

Physical Requirements

• Prolonged periods of sitting and working on a computer
• Ability to occasionally lift up to 15 pounds

Equal Employment Opportunity Statement

Wesley Intl is an equal opportunity employer and is committed to fostering an inclusive and diverse workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected