Medical Office Manager: Ob/Gyn office

Job Summary
We are seeking a dynamic and organized Medical Office Manager to lead and oversee the daily operations of an Ob/Gyn (Obstetrics and Gynecology) medical practice. This vital role combines strong leadership, financial acumen, and comprehensive medical office management skills to ensure a seamless patient experience, efficient clinic operations, and compliance with healthcare regulations. The ideal candidate will bring enthusiasm, proactive problem-solving abilities, and a passion for delivering exceptional healthcare support. In this role, you will coordinate clinical workflows, manage staff, oversee financial processes, and uphold the highest standards of patient confidentiality and care.

Responsibilities

• Supervise daily clinic operations, including patient scheduling, check-in/check-out procedures, and clinical support activities.
• Oversee billing, coding, and reimbursement processes using EMR (Electronic Medical Records) to ensure accurate and timely claims processing.
• Manage fiscal responsibilities including budgeting, financial management, and resource allocation to optimize practice profitability.
• Lead human resources functions such as hiring, training, performance evaluations, and staff development within the medical office team.
• Ensure compliance with HIPAA regulations and maintain the confidentiality of all medical records and patient information.
• Coordinate with healthcare providers to streamline clinic workflows while maintaining high standards of medical management and patient care.
• Oversee inventory control for medical supplies and equipment necessary for obstetric and gynecological services.
• Implement quality assurance protocols aligned with JCAHO standards and other regulatory requirements to promote safe clinical practices.
• Utilize EMR/EHR systems effectively to document patient encounters accurately while supporting utilization management initiatives.
• Facilitate communication between clinical staff, patients, insurance companies and external vendors to foster a collaborative environment.

Qualifications

• Proven experience in medical office management within an Ob/Gyn or similar specialty setting; clinic experience preferred.
• Strong knowledge of medical terminology, medical records management, and healthcare regulations such as HIPAA.
• Demonstrated expertise in fiscal management—including budgeting, financial reporting, and resource planning—using systems like Epic or eClinicalWorks.
• Supervisory experience managing multidisciplinary teams in a healthcare environment; nursing or dental office experience is a plus.
• Proficiency with EMR/EHR systems and familiarity with hospital systems is advantageous.
• Excellent organizational skills with the ability to multitask efficiently in a fast-paced environment.
• Strong leadership qualities with effective communication skills to motivate staff and improve practice operations.
• Knowledge of managed care processes, utilization management, JCAHO standards, and human resources practices within healthcare settings is highly desirable. Join us in leading a compassionate team dedicated to providing outstanding obstetric and gynecological care! We value energetic professionals who thrive on making a difference every day through excellent office management and patient support.

Pay: $25.00 - $30.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance
• Vision insurance

Work Location: In person

Salary : $25 - $30