Project Manager Assistant

Position Title: Project Manager Assistant

Hours: Full-Time

Position Description 

Wesche Company is a family-owned distributor of commercial doors, frames, hardware, and building specialties. Our mission is to be builders’ first choice through the best service and support, whether it is helping walk-in customers or supplying for the most iconic buildings in Northwest Arkansas.

The Project Manager Assistant drives efficiency by coordinating with manufacturers to gather accurate cost data, product availability, and lead times, and performing basic estimates analysis and reporting. This role actively supports Project Managers by pre-assigning projects, maintaining data integrity in the Estimates Tracker, and managing and organizing project documentation like RFQs, ASIs, and Addendums. The PMA ensures smooth project delivery by tracking material logistics, coordinating schedules with contractors, and offering administrative support to Senior Project Managers.

Primary Duties and Responsibilities

Estimating Support:

• Manage the bid list, ensuring it is accurately updated with prospective jobs and that all job files are accessible and well-organized
• Communicate with suppliers and manufacturers to check product availability, cost, and lead time
• Send off quote requests to suppliers to gather accurate cost information
• Use price books to pull together cost of products
• Pre-assign projects to Project Managers based on customers, job type, and current PM load
• Work with Project Managers to ensure Estimates Tracker is accurately updated
• Using the Estimate Tracker, do basic estimates analysis reporting for Senior Project Managers and General Manager
• Learn about new products to stay up to date on the most recent offerings
• Other duties as assigned

Project Management Support:

• Assist with the full lifecycle of multiple projects; managing key documentation including Requests for Quotes (RFQs), ASIs, and addendums, to ensure the consistent flow of accurate information
• Communicate with owner and contractor to build a key schedule
• Coordinate with delivery team and contractor to ensure items are onsite when needed
• Perform site visits as necessary to gather relevant information
• Track product availability, order status, and expediting options
• Find alternative options for products when availability or lead time concerns arise on a project
• Attend meetings as needed to handle customer concerns and coordination
• Administratively support Senior Project Manager with processing change orders, monthly billing, and returned goods
• Other duties as assigned

Qualifications

Required:

• Ability to manage multiple large-scale projects at one time
• Comfortable communicating via email, in-person, and by phone
• Excellent organization to keep projects on schedule
• High degree of accuracy in your work
• Adept in Microsoft Office Suite, email, and data management
• Demonstrate our values: detail-obsessed, seeking to serve, win-win orientation, ownership of your work, taking initiative

Preferred:

• Experience reading blue prints and specifications
• Installation or familiarity with doors, frames, and hardware
• Experience with commercial construction

Benefits

• Paid vacation, sick leave, and holidays
• Paid day off on your birthday
• Health Insurance
• Dental and Vision Insurance
• SIMPLE IRA Retirement Plan with company matching

Interested applicants should send their resume to Nikki Ringler, nikki.ringler@weschecompany.com.

Wesche Company is a family-owned distributor of commercial doors, frames, hardware, and building specialties located in Springdale, AR.