Compliance Clerk

About Us:

Wesbuilt Construction Managers is a full-service general contractor and construction management firm operating in New York and the Tri-State area. Our team is dedicated to transforming construction through innovative processes and leveraging cutting-edge technology, qualities that won us the title of ENR’s Contractor of the Year in 2022. We take pride in our diverse project portfolio, encompassing Corporate Interiors & Lobbies, Hospitality, Luxury/Casual Food & Beverage, Retail, Educational, Health & Fitness, Medical, Ground-up, and Multi-Family Residential, including Building Amenities.

Job Summary:

Wesbuilt is currently seeking an experienced Compliance Clerk to support our safety and compliance initiatives. Reporting directly to the EHS Manager and Risk Manager, this role will work closely with project teams, and legal/claims contacts to ensure seamless coordination across safety, documentation, and risk management efforts.

While based in the office, the Compliance Clerk will be expected to visit job sites as needed to conduct inspections, meet with project teams, support incident reviews, and perform other field-related tasks in support of company operations.

Responsibilities:

Regulatory Compliance & Violations

• Track and maintain all DOB, DOT, NYPD, and DEP violations
• Coordinate with compliance management firms on violation status, affidavits, and Certificates of Correction (COCs)
• Prepare and process regulatory forms including Affidavits of Ultimate Equivalence (AUEs)
• Ensure timely follow-up on hearings, violation penalties, and related documentation
• Circulate DOB service updates and maintain compliance logs

Claims & Incident Support

• Maintain and update internal trackers for all incidents, claims (GL, WC), and first aid reports
• Coordinate documentation gathering for insurance claims and adjuster inspections
• Support communication with insurance brokers, adjusters, and legal teams
• Archive and organize incident evidence (photos, reports, correspondence)
• Track and follow up on outstanding claims and legal documentation requests

Administrative & Safety Program Support

• Scan, label, and organize all safety-related documents on company servers
• Maintain orientation packets, sticker logs, and emergency contact forms
• Track and assist with PPE, uniforms, and safety signage inventory/orders
• Assist with internal safety event planning (e.g. Safety Week, Super Meetings)
• Support safety newsletter content and training documentation coordination

Project Setup & Coordination

• Assist with initial project compliance setup and coordinate onboarding procedures for new projects
• Ensure project teams are equipped with onboarding software and compliance training
• Help prepare safety binders and ensure required safety documents are posted and updated
• Support JHA tracking and collection from subcontractors (in collaboration with APMs)
• Coordinate prequalification documentation requirements for clients, ensuring timely and accurate submissions

Note: The responsibilities outlined above are not all-inclusive and may evolve based on operational needs.

Professional Qualifications & Experience:

To perform this job successfully, an individual should meet the following minimum requirements and qualifications.

Required Qualifications:

• 1–3 years in construction administration, or related field
• Familiarity with general liability, workers' compensation, and property damage claims
• Strong administrative and organizational skills, with attention to detail
• Ability to manage and track safety documentation
• Ability to coordinate with internal departments (Project Management, Field Ops)
• Strong communication skills for working with insurance reps, legal counsel, and subcontractors

Preferred Qualifications:

• Experience handling incident reports, insurance claims, and legal documentation
• Understandingof contractual risk transfer and additional insured requirements
• Familiarity with construction safety standards (OSHA, NYC DOB) is a plus
• Experience with platforms like ProCore or similar project management/safety tools
• Bachelor’s degree in business or a related field

Technology: Microsoft Office (Excel, Project, Word, PowerPoint, and Outlook), ProCore Construction Management Software.