Payroll and Benefits Specialist

Are you looking for an exciting and fulfilling new position? Join our dynamic team at WEP Clinical, where your contributions will play a key role in driving impactful solutions and improving outcomes for clients and patients. We encourage innovation and collaboration, challenging our team to bring forward ideas that make a real difference. Be part of a mission-driven organization dedicated to advancing clinical research and transforming lives.

Role Objectives:

The WEP Clinical Payroll and Benefits Specialist is responsible for ensuring the accurate and timely processing of the company’s monthly payroll for both salaried employees and hourly 1099 contractors, as well as administering employee benefits programs. This role supports a multi-state workforce and requires a solid understanding of state payroll tax regulations, benefits administration, and experience with state tax identification (TIN) registration processes. The role primarily involves managing payroll within our payroll and HR management platform, Paychex Flex, and utilizing our Human Resources Information System, BambooHR, to import contractor hours and manage benefits data. The Payroll & Benefits Specialist also oversees key benefits processes such as employee enrollment, deductions reconciliation, leave-of-absence plans, and coordination with carriers and brokers.

• Team Player
• Communicative
• Ability to multi-task
• Organized
• Attention to detail

• Administer the full-cycle payroll process for employees and contractors in Paychex Flex, ensuring accuracy, timely processing, and compliance across multiple U.S. states.
• Maintain accurate payroll data including new hires, terminations, compensation changes, contractor hours, and benefits updates.
• Monitor and ensure multi-state payroll compliance, including tax setup, withholdings, state TIN registrations, and review of payroll tax filings.
• Process payroll adjustments such as deductions, reimbursements, bonuses, and leave-related pay, and reconcile payroll data with HR and Accounting.
• Respond to payroll inquiries with professionalism and confidentiality while staying current on evolving regulations and best practices.
• Manage the employee benefits lifecycle including enrollments, QLEs, terminations, and updates across benefits platforms.
• Reconcile benefits deductions, audit carrier invoices, administer HSA/401k contributions and leave-of-absence or disability programs, and prepare related reports.
• Support annual Open Enrollment, employee communications, and serve as a point of contact for benefits questions, escalating complex issues when required.
• Maintain benefits documentation and coordinate with brokers to ensure compliance with ACA, ERISA, and other regulatory requirements.

• Associate’s or Bachelor’s degree in Accounting, Finance, or a related field (or equivalent experience)
• 3-5 years of payroll administration experience, including multi-state payroll processing
• FPC (Fundamental Payroll Certification) or CPP (Certified Payroll Professional) preferred
• Proficiency in Paychex Flex and experience with BambooHR OR similar HRIS/timekeeping systems
• Solid understanding of federal and state payroll tax compliance, including managing state TIN registrations
• Familiarity with both employee and 1099 contractor payroll processes
• Experience administering employee benefits programs and supporting compliance (e.g., ACA, COBRA, ERISA)
• Strong verbal and written communication skills, analytical and organizational skills, and attention to detail
• Proficiency in Microsoft Office, especially Excel, and ability to maintain confidentiality

What We Offer:

Medical, dental, and vision insurance, FSA, HSA

Voluntary short-term and long-term disability insurance

Voluntary life insurance

401K safe harbor plan and company match

Paid vacation, holiday, and sick time

Paid maternity & paternity leave

What sets us apart:

WEP Clinical partners with sponsors to help patients and physicians gain early access to medicines when no other treatment options are available. WEP Clinical has over 15 years of experience distributing products to over 120 countries worldwide to treat unmet patient needs.

We're Committed to Our Team:

WEP has many initiatives to encourage wellness, growth and development, and team relationships. Check out our LinkedIn Life Page to learn more about our team events, and all that we do to support our employees.

We're Committed to DEI:

At WEP Clinical, acceptance, recognition, and engagement are the core of our DEI values. We are committed to giving employees opportunities for personal and professional success and growth, embracing everyone's unique identities.

Our services include:

Access Programs

Clinical Trial Services

Patient Site Solutions

Clinical Trial Supply

Market Access and Commercialization

WEP Clinical is a smoke-free, drug-free, and alcohol-free work environment.

WEP Clinical is an equal-opportunity employer. WEP Clinical does not unlawfully discriminate against employees or applicants for employment based on an individual’s race, colour, religion, creed, sex, sexual orientation, gender identity or expression, national origin, genetic information, age, disability, marital status, veteran status or any other status protected by applicable law. This policy applies to all terms, conditions, and privileges of employment, including recruitment, hiring, placement, compensation, promotion, discipline, and termination. WEP Clinical will make reasonable accommodation for qualified individuals with known disabilities, in accordance with applicable law.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.