Licensed Transaction Coordinator

Contract-to-Close Coordinator

Wendy Cline Properties

Position Overview

Wendy Cline Properties is seeking a highly organized, detail-oriented Contract-to-Close Coordinator to manage the transaction process from executed contract through closing. This is a high-volume position that requires exceptional organization, strong communication skills, and the ability to manage multiple active transactions while maintaining accuracy and meeting critical deadlines.

The ideal candidate thrives in a fast-paced real estate environment, enjoys problem-solving, and can confidently coordinate with agents, clients, lenders, title companies, inspectors, appraisers, and other parties involved in the transaction process.

Key ResponsibilitiesContract Management & Compliance

• Manage all transactions from executed contract through closing
• Review contracts and ensure all required documentation is complete and properly executed
• Maintain transaction checklists and ensure deadlines are tracked and met
• Upload and organize documents within transaction management systems (Dotloop)
• Ensure required disclosures, addenda, amendments, and compliance documents are completed
• Monitor option periods, financing deadlines, inspections, appraisals, and closing timelines

Communication & Coordination

• Serve as the primary point of contact for transaction-related communication
• Coordinate with buyers, sellers, agents, lenders, title companies, inspectors, appraisers, and vendors
• Provide timely updates to clients and agents throughout the transaction process
• Proactively identify potential issues and communicate solutions before deadlines are impacted
• Maintain a high level of professionalism and customer service

Transaction Workflow Management

• Open and monitor title processes
• Coordinate inspections, repairs, appraisal updates, and lender requirements
• Follow up on outstanding items needed for closing
• Confirm closing details and ensure all parties are prepared
• Assist agents with keeping transactions organized and moving forward
• Maintain accurate records and status updates for all active transactions

Systems & Administrative Duties

• Maintain transaction files and ensure records are complete
• Update CRM and transaction tracking systems
• Manage multiple deadlines across numerous transactions simultaneously
• Prepare reports and updates as needed
• Assist with improving and maintaining transaction processes and procedures

Qualifications

• Previous real estate transaction coordination experience preferred
• Active Texas real estate license preferred but not required
• Strong understanding of Texas real estate contracts and transaction timelines
• Excellent organizational and time-management skills
• Ability to prioritize and manage multiple deadlines in a fast-paced environment
• Strong attention to detail and accuracy
• Professional written and verbal communication skills
• Comfortable using technology and learning new systems
• Experience with HAR MLS, Dotloop, CRM systems, and transaction management platforms preferred

Ideal Candidate

The successful candidate is someone who:

• Loves checklists, organization, and systems
• Can handle a fast-paced, high-volume workload
• Takes ownership and follows tasks through completion
• Communicates proactively rather than reactively
• Enjoys supporting agents and creating a smooth client experience
• Can balance multiple priorities while maintaining attention to detail

Work Environment

This is a high-volume, fast-paced role within a growing real estate team. The Contract-to-Close Coordinator will play a critical role in supporting increased production and ensuring every client receives an exceptional experience from contract acceptance through closing.

Job Types: Contract, Full-time

Pay: From $22.00 per hour

Experience:

• Real Estate: 1 year (Required)

Language:

• Spanish (Preferred)

License/Certification:

• Driver's License (Required)
• Real Estate License (Required)

Work Location: In person

Salary : $22