What are the responsibilities and job description for the Payroll Specialist position at WELLSTONE?
Job Details
Payroll Specialist
Job Description: The Payroll Specialist will be responsible in processing bi-weekly payroll, ensuring accurate and timely compensation while maintaining confidential records and ensuring compliance with regulations. Other duties including but not limited to audit and reconciliation, processing W-2's and preparing reports. Experience with Paycom or other payroll software is a plus. HS Diploma required, with some college courses in accounting and accounting experience preferred.
What you'll be doing:
- Audit and reconcile a wide range of personnel actions and payroll documents to include new hire deductions, separations, changes in pay rates/disability rates, transfers, full time to part time or part time to full time status changes.
- Process employee data in regard to benefit changes, earning changes, tax changes, direct deposits, etc.
- Receive imported time and attendance data, verify validity, manually enter any salaried personnel leave without pay into system and process payroll bi-weekly for an average of 600-700 employees.
- Cross train team members within specific area of expertise.
- Process accurate and timely year-end reporting, monthly contribution reports, as well as adhering to court ordered deductions and/or garnishments, forwarding payments according to agency/institution requirements.
- Respond to external agencies when unable to deduct court ordered garnishments due to employee being in leave without pay status.
- Process Accounts payable checks in association with employee benefits.
- Provide necessary payroll related information and assistance with outside agency requests to include employment financial verifications.
- Provide excellent customer service to employees in the areas of pay, benefits, time-off, questions regarding earnings, W-2’s and where to locate forms or obtain information regarding IRS instructions on withholding issues.
- Work closely with the HR Department in relations to employee changes, benefit administration, billing/invoices, and clarifications on federal and state regulations.
- Work closely with the CFO in relation to changes or amendments to the General Ledger.
- Prepare reports as required by the state or federal government or other insurers.
- Yearly process the Pre-Death Retirement Deduction to qualified employees.
- Yearly processes the W-2’s for the employees.
- Maintains up to date knowledge on the payroll system, legislation and wage / tax laws or changes.
- Prepare “special” compensation checks to include bonuses, on-call pay, leave pay out, longevity awards, etc.
- Complete other duties as assigned.
This job description is only a summary of the typical functions of the job and is not designed to be an exhaustive or comprehensive list of all possible duties, tasks, or responsibilities that are required of the employee as they may change, or new ones may be assigned at any time with or without notice.
Qualifications
What we're looking for:
- HS Diploma required, prefer some college courses in accounting
- Minimum of 3-5 years' Payroll/Accounting experience
- Working knowledge of payroll “best practices”
- Strong knowledge in state and federal regulations
- Proficiency in Excel and payroll software (Paycom preferred)
- Ability to maintain confidentiality and demonstrate professionalism
- Ability to work independently, multi-task and prioritize effectively to achieve goals and meet required deadlines
- Strong work ethic, team player, excellent decision making/problem solving skills as well as possess strong analytical skills, time management skills
Benefits
What we offer:
- Competitive medical, dental, and vision premiums
- State Retirement participation through RSA plus an optional 457b plan with a company match
- Nine (9) paid holidays throughout the year
- Ability to continually accrue up to 15 days of PTO a year (unused rolls over)
- Company-paid Group Life and AD&D insurance and Long-Term Disability
- Licensure reimbursement
- Tuition discounts through learning partnerships with Athens State University and Capella University
We are compassionate towards those impacted by behavioral health disorders.
We are dedicated to one another through collaboration and teamwork.
We are optimistic problem-solvers who do what it takes to get the job done.
