Accounts Payable Specialist I

Accounts Payable Specialist I

Accounts Payable Specialist I

Department: Accounting

Location: 1500 Expo Parkway

Reports to:  A/P Manager

Status: Full-time

FLSA: Non-Exempt

Pay Range: $24.90 - $32.37/hr
EEO-1:  Professional

Organization Information

WellSpace Health believes that everyone deserves to be seen, no matter who you are, where you come from, where you work or what place you call home. We see you and are here for you. To that end, we’ve committed ourselves to finding solutions for our community’s health and wellbeing to achieve regional health through high quality comprehensive care.

Our focus has always been to offer a full range of quality medical care, dental care, mental health and behavioral health services, and enabling services to underserved people.  We do this by placing ourselves within the communities we serve and employing outstanding healthcare professionals who are devoted to our mission.

We are a Federally Qualified Health Center (FQHC) and are accredited by the Joint Commission for Ambulatory Care and Behavioral Health. We’re also certified by the Joint Commission as a Primary Care Medical Home and a Behavioral Health Home.

Position Summary

WellSpace Health is hiring a detail-oriented Accounts Payable Specialist I to support our accounting team. This role involves handling the full accounts payable process, including invoice processing, vendor communications, reconciliations, and financial oprations support. The ideal candidate thrives in a fast-paced environment, demonstrates excellent communication skills, and ensureds accuracy and compliance with organizational policies.

Required Qualifications (Knowledge, Skills, Abilities, Education, Training, and Licensure)

• Associate Degree in Accounting with non-profit experience preferred.
• Minimum of 1 year of Accounts Payable experience required.
• Proficient in accounting software and MS Office (Excel, Word, Outlook), with Sage Intacct and Paycom experience preferred.
• Strong analytical,  problem solving, time management and organizational skills.
• Excellent written and verbal communications skills with the ability to work effectively in a team, encironmnet.
• Adaptable to new tasks and flexible to work varied hours as needed.
• Adherence to infection control procedures, including but not limited to, standard precautions of temperature monitoring, hand washing, symptom self-monitoring, masking and social distancing.
• Assist and support the Center/Department/Program to meet standards of High Reliability.

Essential Responsibilities and Duties

• Process and accurately code invoices daily in the accounting system, ensuring adherence to payment terms.
• Obtain approvals from department leaders and coordinate timely invoice processing.
• Resolve invoice discrepancies by researching issues and communicating with vendors for adjustments.
• Respond promptly and professionally to vendor and internal inquiries regarding payments and documentation.
• Enter insurance and patient refunds into Sage and process employee expense reimbursements in Paycom.
• Monitor the AP mailbox, processing incoming invoices and responding to requests promptly.
• Prepare and submit formatted import files for invoice uploads and transaction approvals.
• Maintain organized records for AP invoices and transactions, ensuring compliance and easy retrieval.
• Reconcile vendor statements monthly, addressing discrepancies promptly.
• Assist with month-end and year-end closing by providing necessary AP data and reports.
• Support audits by providing documentation and addressing AP-related inquiries.
• Build positive relationships with vendors and internal teams, ensuring timely payments and exceptional customer service.
• Assist the Accounts Payable Manager with other departmental tasks and projects as assigned.

Benefits

Successful candidate will receive regionally competitive salary, above average health benefits at reduced costs, company paid life insurance & long-term disability insurance, additional voluntary retirement plan with company match and no vesting schedule requirement.

• Paid bereavement and jury duty leave
• 11 paid holidays per year
• Paid time off
• Paid sick leave
• Flexible Spending Program
• Company paid malpractice insurance for all providers
• Professional development hours offered annually

Physical Demands and Work Environment

The work environment is characteristic of an office environment.  The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to sit; use hands to handle, or feel.  The employee is also required to stand; walk; and reach with hands and arms. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust focus.   The employee must also possess hearing and speech to communicate in person and over the phone.  The noise level in the work environment is usually quiet.

The employee may be in contact with individuals and families in crisis who may be ill, using substances and/or not attentive to personal health and safety for themselves or their homes. The employee may experience a number of unpleasant sensory demands associated with the client’s use of alcohol and drugs, and the lack of personal care.  The employee may also be exposed to bodily fluids (blood, urine) and hazardous chemicals.

WellSpace Health is committed to the principals of equal employment.  We are committed to complying with all federal, state, and local laws providing equal employment opportunities, and all other employment laws and regulations.  It is the intent of WellSpace Health to maintain a work environment free of harassment, discrimination, or retaliation because of age, race, religious creed, color, national origin, ancestry, physical disability, medical condition, genetic information, marital status, sex (including pregnancy, childbirth, breastfeeding and/or related medical conditions), gender, gender identity, gender expression, sexual orientation, military or veteran status, or any other status protected by federal, state or

Local laws.  WellSpace Health is dedicated to the fulfillment of this policy in regard to all aspects of employment, including but not limited to recruiting, hiring, placement transfer, training, promotion, rates of pay, and other compensation, termination, and all other terms, conditions, and privileges of employment.

WellSpace Health is an Equal Opportunity Employer

Qualifications

Salary : $25 - $32