Executive Assistant 3 - supporting the new Head of Diverse Segments, Representation & Inclusion

Important Note: During the application process, ensure your contact information (email and phone number) is up to date and upload your current resume when submitting your application for consideration. To participate in some selection activities you will need to respond to an invitation. The invitation can be sent by both email and text message.  In order to receive text message invitations, your profile must include a mobile phone number designated as “Personal Cell” or “Cellular” in the contact information of your application.

At Wells Fargo, we want to satisfy our customers’ financial needs and help them succeed financially. We’re looking for talented people who will put our customers at the center of everything we do. Join our diverse and inclusive team where you’ll feel valued and inspired to contribute your unique skills and experience.

Help us build a better Wells Fargo. It all begins with outstanding talent. It all begins with you.

The Executive Assistant will support the new Head of Diverse Segments, Representation & Inclusion. This position will perform diverse, advanced and confidential daily executive administrative support duties. As a result, this assistant interacts on a daily basis with C-suite executives. This role is ideal for an individual who is highly organized, detail oriented, tech savvy and capable of managing multiple priorities.

Key Responsibilities
This Executive Assistant will provide a high level of professional support which includes a balance of senior executive level administrative work, as well, as ongoing ad hoc project/business initiatives such as planning meetings and tracking deliverables.

• Performs heavy calendaring, complex travel planning, extensive document creation/editing and preparing expense report submissions
• Meeting logistics and preparation, managing invitations and facilities and providing detailed data, information and resources to leader and participants
• Handle all personnel and confidential company materials with sensitivity and discretion
• May interact with shareholders, regulatory agents/representatives, media representatives etc.
• Responsible for drafting complex and/or confidential correspondence 
• Establishes and implements office procedures and controls
• Acts as an information source on group and company policies
• Responsible for facilities support, floor administration, some space planning
• Works to ensure office is in order, in addition to directing the work of other administrative staff
• On-board new team members
• Providing HR administration proxy may include Staff Management, Recruiting Solutions, Time Tracker and Annual Compliance tracking.
• Develops excellent relationships with peer Executive Assistants and coordinates meetings with assistants across functions and multiple time zones
• Provide ad-hoc support for visiting Operating Committee and Management Committee members

Location:  The position will start remotely, due to the BCP for this group, and will eventually report to the Hudson Yard office. This role is not open to telecommute long term.
 
Hours: Monday- Friday; 8am-5pm

Please note: Based on the volume of applications received, this job posting may be removed prior to the indicated close date. If you do not apply prior to the closing of this posting, we encourage you to apply for other opportunities with Wells Fargo.

• 8+ years of administrative support experience demonstrated through work or military experience

• Experience supporting senior level leaders/executives
• Experience supporting multiple managers with calendar management, travel arrangements, scheduling of meetings and events
• Advanced Microsoft Office (Outlook, Excel, Word, PowerPoint, LiveMeeting and SharePoint) skills
• Good PC skills with the aptitude to learn new systems quickly
• Strong time management skills and ability to meet deadlines
• Strong attention to detail and accuracy skills
• Strong organizational, multi-tasking, and prioritizing skills
• Highly refined and professional verbal and written communications
• Ability to be flexible and adjust plans quickly to meet changing business needs
• Ability to develop partnerships and collaborate with other business and functional areas
• Experience writing and editing internal communications, including corporate and executive level communications
• Ability to execute in a fast paced, high demand, environment while balancing multiple priorities
• Ability to take initiative and work independently with minimal supervision in a structured environment
• Experience with synthesizing data from multiple sources and presenting it in appropriate formats
• Experience reviewing and preparing expense reports for leaders
• Experience with Wells Fargo systems such as PeopleSoft, Staff Management, Talent Management, HRG, My Concur or GL31 Income statements

• Ability to work additional hours as needed

The salary range displayed below is based on a Full-time 40 hour a week schedule.

NY-New York: Min: $89,500 Mid: $126,000

NY-New York: 30 Hudson Yards - New York, NY

All offers for employment with Wells Fargo are contingent upon the candidate having successfully completed a criminal background check. Wells Fargo will consider qualified candidates with criminal histories in a manner consistent with the requirements of applicable local, state and Federal law, including Section 19 of the Federal Deposit Insurance Act.

Relevant military experience is considered for veterans and transitioning service men and women.
Wells Fargo is an Affirmative Action and Equal Opportunity Employer, Minority/Female/Disabled/Veteran/Gender Identity/Sexual Orientation.