Accounting Administrator

Job Summary

The Accounting Admininistrator will provide accounting and operational support at both the corporate and property levels by executing the Company’s accounting systems, reporting requirements, and internal processes. This role will primarily focus on accounts payable and receivable, cash management, financial reporting support, and property-level accounting administration while collaborating closely with senior management and on-site property teams.

The Accounting Administrator will be required to work from our corporate Dallas office Monday through Friday.

Daily Responsibilities

• Review, enter, and maintain all accounts payable invoices received via email and mail.
• Utilize Yardi to record and manage the full lifecycle of invoices, including invoice entry, payment processing, payment recording, and accounts payable reporting.
• Monitor and manage corporate and property bank accounts to track cash flow, accounts receivable/payable activity.
• Perform weekly and monthly bank reconciliations and resolve discrepancies in a timely manner.
• Serve as point of contact for vendor payment and billing inquiries.
• Review and track property-level cash activity, payment priorities, operating expenditures and vendor payment schedules.
• Collaborate with on-site property staff on supply request tracking, approvals and purchasing, vendor management and documentation, and tenant deposit accounting.
• Assist with vendor compliance documentation, contract tracking, and maintaining organized accounting records.
• Review and allocate monthly corporate credit card expenses and maintain supporting documentation.
• Assist in monitoring financial activity for accuracy, policy compliance, and fraud prevention.

Accounting & Reporting Responsibilities

• Support management with the month-end close process at both the corporate and property levels, including bank reconciliations, journal entries, accounts receivable tie-outs, bad debt write-offs, and financial reporting review.
• Prepare and pull monthly financial and operational reports for management review and identify discrepancies or reporting issues.
• Assist with trial balance reviews, balance sheet reconciliations, allocation reviews, and lender-required reporting.
• Support CAPEX lender reimbursement requests, draw documentation, and loan compliance requirements.
• Collaborate with senior management and property staff on annual budgeting and cash flow planning processes.
• Assist with monitoring DCR covenant and loan compliance reporting requirements.

Administrative & Operational Support

• Utilize QuickBooks to assist with payroll processing and reporting, employee time tracking and approvals, onboarding/offboarding administration, and employee document management.
• Coordinate with property-level employees and management to ensure Company systems, procedures, and reporting standards are consistently followed.
• Assist with operational and administrative projects as assigned by senior management.

Requirements

• 1–2 years of experience in Accounts Payable, data entry, administrative support, or related accounting functions.
• Working knowledge of basic accounting systems, processes, and financial workflows.
• Proficiency in Microsoft Excel and Outlook.
• Experience with QuickBooks strongly preferred; experience with Yardi software is a significant plus.
• Strong numerical aptitude with an understanding of cash activity and cash flow management.
• Ability to manage multiple priorities, maintain accuracy, and meet deadlines in a fast-paced environment.
• Excellent communication skills, with a professional demeanor and strong work ethic.
• Strong organizational skills and attention to detail.
• Ability to handle sensitive financial information with discretion and confidentiality.

Education

• High School Diploma Required.
• Some College and/or College Degree highly preferred.
• Accounting coursework a strong plus.