What are the responsibilities and job description for the IT Project Coordinator - Part-Time - Le Mars, IA position at Well Enterprises - Career Site?
IT Project Coordinator is responsible for assisting the IT leadership with contract management, PO entry and other sourcing activities and administrative tasks. The position requires excellent organizational skills and active participation in fulfilling the mission of the IT department.
- Assist with preparation for Requests for Proposals (RFP,s) or other bidding documents, including notice and instructions to bidders, and coordination of contract and lease documents for routing and approval and issuance of appropriate purchase orders. Review change orders and responsible for ordering equipment per the change order process.
- Responsible for taking purchase requisitions for IT, obtaining price quotes from suppliers and/or verifying the appropriate terms are in place and converting to a purchase order.
- Engagement of Procurement Sourcing personnel responsible for commodity or service when necessary.
- Review P&L monthly and update IT spreadsheets with actuals. Monthly review of IT renewals on Maintenance and Misc. Services spreadsheets and notify appropriate IT personnel
- Responsible for purchase orders and receiving for the IT department. Code and route invoices for approval.
- Responsible to track all phone and internet bills for the company. Break out monthly Verizon cell phone bills for Finance.
- Responsible for completing expense reports for re-occurring IT charges and purchases. Complete miscellaneous cash receipt forms for Dell checks. Assist Accounts Payable Department in the reconciliation of invoices.
- Engage and coach originating departments accordingly. Identify, modify and/or develop and implement processes or process enrichments that streamline or improve internal or external workflow and align with company policies.
Qualifications:
- High School diploma required. Prefer Associate or Bachelor's degree in business or accounting.
- 1-3 years of purchasing or administrative experience required
- Knowledge - Basic knowledge of overall business strategy
- Strong communication skills (both oral and written) and presentation skills. Project management skills and demonstrable process implementation ability.
- Ability to develop spreadsheets, databases and do word processing. Establish and maintain effective working relationship with management, coworkers, suppliers, contractors, salespersons etc.
- Ability to prioritize and is self-motivated. Demonstrate ability to maintain confidentiality of all personal information.
Wells Enterprises is an EEO/AA employer M/F/Vet/Dis