Office Administrator

Job Purpose: The Administrative Assistant will play a crucial role in supporting the daily operations of our office. This position requires a proactive and resourceful individual who can handle multiple tasks and responsibilities with efficiency and professionalism. The successful candidate will be responsible for a wide range of administrative duties, including but not limited to managing phone calls, scheduling meetings, coordinating travel arrangements, and maintaining records.

Key Responsibilities

· Answer phone calls and direct them appropriately

· Record notes and messages for the team

· Serve as the first point of contact for visitors and clients

· Assist with accounts receivable & accounts payable

· Send statements & invoices to customers

· Billing & collections as needed

· Assist with event planning

· Supply ordering

· Filing as needed

· Data entry

· Other duties as assigned

Other Knowledge and Skills:

· Strong attention to detail and organizational skills.

· Proficiency in using document management software and Microsoft Office Suite.

· Excellent communication and interpersonal skills.

· Ability to work effectively in a fast-paced and dynamic environment.

· Ability to multi-task and meet deadlines.

· Ability to prioritize and make adjustments for changing workload.

· Strong communication skills written and verbal.

Education and Experience:

· 1 - 2 years’ office environment experience as an administrative assistant or in a similar role.

Working Conditions:

• Office environment.

· Prolonged periods of sitting at a desk and working on a computer.

• May require some moderate lifting of supplies and materials.
• A criminal record check will be required.

This job description is provided as a guideline only. It is not meant to be exhaustive. A jobholder may be required to perform other duties which are not expressly listed but are in keeping with the general purpose of the role. Other tasks may be assigned based on organizational needs.

We reserve the right to make changes to this job description in response to changing job requirements. Reasons for such changes include, but are not limited to, changes in technology, business practices, legal and regulatory requirements, organizational structure, reporting relationships, etc.

Pay: $19.00 - $20.50 per hour

Expected hours: 40.0 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person

Salary : $19 - $21