What are the responsibilities and job description for the Accounting Specialist -AP/Grants (WC) position at Welcome Center?
Applications are being accepted for a full-time Accounting Specialist in the Finance Department at the Welcome Center. This position has two primary responsibilities: processing approximately $20 million in accounts payable each year across several funds, and the post-award financial management, administration, and reporting for district grants.
Duties include processing payables within specific software systems, becoming an expert in BPS budget structure and spending rules, maintaining both paper and electronic document retention for audit purposes, and maintaining vendor files. He/she is also expected to develop expertise in the necessary grant processes, and obtain a deep working knowledge of district, state, and federal policies that apply to the financial reporting and reimbursement of grant revenues. This individual supports the Finance Manager in performing specific accounting functions in the system, and manages the Foundation, Activity, and Revolving accounts.
Candidates should possess the ability to conduct complex calculations, maintain complete confidentiality in all matters, understand and implement software capabilities and reporting, as well as exhibit excellent organizational and multi-tasking skills, and be able to prioritize and meet deadlines. Additional necessary skills include the ability to effectively interact and communicate with all district employees, develop a working knowledge of state and federal regulations pertaining to grant spending, reporting, and reimbursement, and be able to make decisions that best implement District policy in all related circumstances. A High School diploma is required: some college or prior experience in accounts payable and grants management within a public school setting is preferred. Minimum requirements include advanced computer knowledge including Excel and Word. Training on specialized software applications provided. Required qualifications are that the applicant not pose a direct threat to the health or safety of himself/herself or others with or without reasonable accommodations, and must be capable of regularly attending to the duties of the position assigned and for the duration of the assignment. This position is subject to a veterans preference. Duty hours are typically Monday through Friday 7:30 a.m. to 4:30 p.m.
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