What are the responsibilities and job description for the Commercial Administrative Coordinator position at Welch Team Keller Williams?
Commercial Administrative CoordinatorWelch Team Commercial | Keller Williams St. Johns
St. Johns County, FL | Full-Time | In-Person
Join One of Northeast Florida's Growing Commercial Real Estate Teams
At Welch Team Commercial, we don't believe people are hired to simply complete tasks—we hire professionals who want to build a career and make an impact.
We're looking for a highly organized, proactive, and detail-oriented Commercial Operations Coordinator who thrives behind the scenes and enjoys creating systems that help a high-performing commercial real estate team succeed.
If you're energized by organization, love checking things off a list, enjoy marketing, coordinating projects, and helping clients have an exceptional experience, we'd love to meet you.
About Us
Welch Team Commercial is part of Keller Williams St. Johns, one of Northeast Florida's fastest-growing real estate companies. We specialize in helping investors, developers, business owners, landlords, and property owners buy, sell, and lease commercial real estate throughout Northeast Florida.
Our team believes the team is the value. We succeed because everyone plays an important role, and we invest heavily in systems, technology, training, and people.
What You'll Do
As our Commercial Operations Coordinator, you'll become the operational backbone of our Commercial Division by supporting our agents through every stage of the transaction.
Responsibilities include:
Listing Management
- Prepare listing paperwork and marketing launch materials
- Enter and maintain listings across MLS, CoStar, Crexi, LoopNet, Buildout, RealNex, and other commercial platforms
- Coordinate photography, drone photography, signage, and marketing materials
- Monitor listing updates, renewals, and deadlines
Transaction Coordination
- Manage commercial transactions from contract to closing
- Track deadlines, inspections, due diligence, financing, and closing timelines
- Communicate with attorneys, title companies, lenders, surveyors, inspectors, and vendors
- Ensure complete compliance files and smooth closings
Marketing Support
- Design commercial marketing packages, brochures, offering memorandums, and listing presentations
- Coordinate email marketing campaigns and newsletters
- Assist with social media content and property marketing
- Create seller reports and client communication pieces
Administrative & Client Support
- Maintain CRM and property databases
- Coordinate showings and appointment scheduling
- Respond to client inquiries and follow up after showings
- Organize digital files and maintain transaction records
- Support special projects, market research, and reporting
Who We're Looking For
The ideal candidate is someone who:
- Loves organization and creating efficient systems
- Is proactive and takes initiative without waiting to be asked
- Has exceptional attention to detail
- Enjoys juggling multiple projects in a fast-paced environment
- Communicates professionally with clients, vendors, and teammates
- Is dependable, positive, and solution-oriented
- Learns new technology quickly
- Works well independently while thriving as part of a collaborative team
- Takes ownership and pride in their work
- Values professionalism, integrity, and continuous improvement
Our Culture
We're looking for someone who aligns with our core values:
- Integrity
- Professionalism
- Reliability
- Adaptability
- Mastery
- Exceptional Customer Service
We're a high-accountability environment where expectations are clear, feedback is constructive, and growth is encouraged. We believe collaboration creates better results than working alone.
Preferred Qualifications
- Florida Real Estate License (preferred but not required)
- Real estate administrative or transaction coordination experience
- Commercial real estate experience is a plus
- Experience with Google Workspace
- CRM experience (PropertyBase preferred)
- Canva experience
- Familiarity with CoStar, Crexi, LoopNet, Buildout, or RealNex is a plus
Why Join Welch Team?
- Join one of Northeast Florida's fastest-growing real estate organizations
- Opportunity for long-term career growth
- Collaborative and supportive team environment
- Professional development and ongoing training
- Modern systems and technology
- Make a meaningful impact on a growing commercial division
If you're someone who enjoys bringing order to complexity, supporting a high-performing team, and helping commercial real estate transactions move seamlessly from listing to closing, we'd love to hear from you.
Apply today and help us build something exceptional.
Pay: $40,000.00 - $50,000.00 per year
Work Location: In person
Salary : $40,000 - $50,000